
81Strategic Report | Directors’ Report | Financial Statements
• Monitoring of performance against
budgets and forecasts and reporting
thereon to the Directors on a regular
basis;
• The Internal Audit function which
independently reviews key business
processes and controls and their
effectiveness; and
• The Audit and Risk Committee, which
approves audit plans, monitors
performance against plans and deals with
significant control issues raised by Internal
Audit or the external auditor.
The preparation of financial reports is
managed by the Group Finance team. The
Group financial reporting process is
controlled using the Group accounting
policies and reporting systems. The Group
Finance team provides guidance on the
preparation of financial information. The
Group seeks to continually test and improve
its internal control environment.
Details of the Group’s hedging and financial
risk management policies are set out in Note
21 and 22 to the Group Financial Statements,
respectively. Details of the Group’s financial
Key Performance Indicators (‘KPIs’) are set
out on pages 34 and 35. These disclosures
form part of the Directors’ Report.
During the year under review, Internal Audit
co-ordinated the Business Internal Control
Questionnaire, a self-assessment by senior
management on the effectiveness of key
controls. The purpose of this questionnaire is
for management to identify any control
weaknesses, which are subsequently
addressed. This year’s self-assessment
particularly focussed on internal controls
over financial reporting.
Finally, the Directors, through the use of
appropriate procedures, systems and the
employment of competent personnel, have
ensured that measures are in place to secure
compliance with the Company’s obligation to
keep adequate accounting records which are
kept at the registered office of the Company.
Whistleblowing arrangements
At Committee meetings held during the year,
the Committee reviewed the Group’s
arrangements for colleagues and/or third
parties to raise concerns, in confidence,
relating to ethical, auditing or other risk
issues and/or improprieties or areas of
concern. The Committee received reports
on all concerns which had been raised either
via the Group’s externally facilitated and
independent whistleblowing hotline, or via
alternative means (for example, by email
direct to the Company). The Group’s
externally facilitated whistleblowing hotline
is operated by an independent external
provider, is multilingual and is accessible
to all colleagues and third parties either
by phone (toll free 24 hours per day,
7 days a week), or via a web portal.
In reviewing the reports, the Committee
also analysed the issues raised by location,
category of concern raised and investigation
process along with the outcome of the
investigations into the issues.
The Group recently undertook a
benchmarking exercise of its whistleblowing
arrangements to help inform improvements
required and all improvements identified
have now been embedded into the Group’s
processes. The arrangements in place across
the Group are underpinned by the Group’s
Whistleblowing and Speak Up Policy as well
as the Group’s Code of Ethics and Business
Conduct. There are whistleblowing posters
on notice boards at all Greencore sites and
whistleblowing arrangements are explained
to all new colleagues as part of their
induction. The Group is at all times
committed to ensuring that any concerns
raised however received are appropriately
investigated.
External audit
The Committee, on behalf of the Board, is
responsible for the relationship with the
external auditor and for monitoring the
effectiveness and quality of the external audit
process. The assessment of the external
audit forms an integral part of the
Committee’s activities. The Committee
evaluates the effectiveness of the external
audit through an assessment of external and
internal factors taking into consideration the
Group’s business model and strategy,
business risks, and its perception of the
reasonable expectations of the Group’s
stakeholders. Following a formal audit tender
process, which was conducted in FY17,
Deloitte was appointed as the Group’s
external auditor and FY19 marked the first
year of the Deloitte external audit. The lead
partner for the audit of the Group’s Financial
Statements in respect of FY22 is Kevin
Sheehan.
In November 2022, in advance of the
finalisation of the Group’s FY22 Annual
Report and Financial Statements, the
Committee received a report from Deloitte
on its key audit findings, including the key
risk areas and significant judgements. In
addition, the Committee considered the
Letter of Representation and the
management letter.
Effectiveness
During FY22, the Committee reviewed and
assessed the quality and effectiveness of
the FY21 external audit process based on
evidence obtained throughout the financial
year by reference to the scope of the audit
work undertaken, monitoring performance
against the agreed audit plan, presentations
to the Committee, feedback from
management involved in the audit process
and separate review meetings held without
management. The Committee also
considered the experience and knowledge
of the external audit team and the results of
post-audit reviews with management and
the Committee. Overall, the Committee
remained satisfied with the effectiveness of
Deloitte based on its expertise considering
the audit team, their approach, lines of
enquiry and robust challenge. Following this
review, the Committee concluded that the
external audit was effective and was satisfied
with the level of services provided by
Deloitte.
The Committee regularly meets with the
external auditor absent management to
discuss any issues the external auditor may
wish to raise directly with the Committee.
Independence
In assessing the independence of the
external auditor, the Committee takes into
account the information and assurances
provided by the external auditor confirming
that its engagement team and its network
firms involved in the audit are independent of
any links with the Company.
In May 2022, the external auditor’s Letter of
Engagement was reviewed by the
Committee on behalf of the Group in
advance of the commencement of the audit.
The Letter of Engagement sets out
confirmation of Deloitte’s independence
within the meaning of the regulations and
professional standards.
The Committee has two separate policies
in place in order to safeguard the external
auditor’s independence and objectivity.
One policy sets out comprehensive
procedures surrounding the provision of
non-audit services by the external auditor.
The procedures are also set out in the
Committee’s Terms of Reference. In line with
that policy, the Committee reviewed the
level of fees incurred during FY22 for the
provision of non-audit services. During FY22,
Deloitte provided limited sustainability
assurance services on green loan KPI targets
which equated to c.3% of the overall external
audit fee. No further non-audit services were
provided by Deloitte. See Note 4 to the
Group Financial Statements.
The second policy restricts the hiring of any
former employee of the external auditor for
a period of two years post their employment
with the external auditor, without prior
approval of the Committee. Both policies