
(in April and May). The driver for the April
meeting was to consider the BEIS Proposals.
Regulations arising from consultation on
these proposals are expected to have a
significant impact on all larger UK businesses
– with changes to audit committee practices
and by making recommendations for Internal
Controls over Financial Reporting (ICFR);
as well as other topics impacting multiple
governance functions. The Committee and
management are aligned in their support for
the intentions underlying the BEIS Proposals
and are confident that they will deliver
benefits, including maintaining the reputation
of the UK’s capital markets which are
founded upon high quality and trusted audit
and corporate governance. In its response
to the BEIS Proposals, the Board highlighted
its support, together with our view of the
challenges Groups such as ours will face in
implementing the proposals.
The Group has also invested significant
time during the year on a ‘no regrets’ basis,
supported by external advisors, to assess
the potential impacts of the BEIS Proposals
and to identify which controls, governance
and audit frameworks will be most impacted.
This work, led by the Chief Financial Officer,
included undertaking a scoping exercise
in order to identify the Group Operating
Companies most likely to be impacted by
the proposed Internal Control over Financial
Reporting (ICFR) requirements. A sub-
committee of the Audit Committee was
established to work with management and
provide input during the scoping phase.
The output of this exercise was shared with
the Committee and Deloitte in their capacity
as the Group’s External Auditor.
Governance and internal controls
The Board has overall responsibility for
the effectiveness of the Group’s internal
controls and risk management frameworks.
Oversight of the Group’s risk management
procedures and the operation of controls
is undertaken by the Risk Management
Committee and the Group Executive
Committee and further detail on these
processes can be found on page 128 to 130.
The Committee supports the Board and
the Risk Management Committee by
monitoring and assessing the effectiveness
of the Group’s internal controls processes.
In this role, the Committee considers
the effectiveness of all material controls,
including financial, operational and
compliance controls together with risk
management systems. This assessment
is based on internal audit reviews, the
quality of Group-wide training programmes
(including mandatory courses on Health
& Safety, Anti-Bribery & Corruption and
Cybersecurity), alongside regular updates
from management throughout the year
and an annual management paper on
how the Group monitors the effectiveness
of the Group’s internal control processes.
During the year the Committee also received
detailed reports and presentations from
a number of specialist functional areas
within the Group in order to assess the
risks and effectiveness of the associated
control environments, including treasury, tax,
pensions, cybersecurity, financial reporting
and sustainability. Additional detailed
sessions were also held with each of the
three Business Financial Directors to conduct
deep dives into the Businesses’ operations.
The Group has programmes underway to
upgrade the core operational Information
Systems in each of our three Businesses.
Within Steam Specialties, Project OPAL
began in 2019 and rollout continues to
progress well, while projects in both Electric
Thermal Solutions and Watson-Marlow are
currently in the scoping and design phase.
The Committee is conscious of the business
imperative and magnitude of these projects
and therefore continues to closely monitor
progress against a series of identified
critical success factors. The successful
implementation of these platforms will
facilitate standardised operating models
within each of our Businesses and enhance
the level of automation and efficiency of
our internal controls. During 2021, as a
further preparatory step in light of the BEIS
Proposals, the Group commissioned an
external consultant to review the business
processes and associated internal controls
contained within the Project OPAL systems
against potential ICFR requirements.
Beginning in 2021, the Chief Financial
Officer and newly constituted Finance
Leadership Team (comprising the Heads
of the functional teams within Finance
and Business Finance Directors) led a
programme to review the Group’s internal
control and governance environment.
The Group Governance Guidelines (G3)
programme adopted a risk-based approach
to identifying and prioritising areas of focus
to continually strengthen the completeness
and effectiveness of our policy, processes
and documentation. The G3 programme
has also emphasised communication and
engagement workstreams, being vital to
effective change management.
The G3 process leveraged insight from
Internal and External Audit reviews as well
as the Risk & Control Self-Assessments
completed annually by all the Group’s
operating companies, with further input
provided by the Business Finance Directors.
Working teams were then established
comprising diverse teams of finance
professionals drawn from across our
Businesses, regions and differing levels of
management. These teams conducted
reviews on specific areas of potential risk,
proposing improvements to our policy
framework and processes. These proposed
improvements focus on the formality of the
control documentation and the consistency
of the control application across the
Group’s Businesses.
From the review of the effectiveness of the
Group’s internal control and governance
frameworks several areas were identified in
which the Group’s policy and process could
be further strengthened in line with our Value
of pursuing Excellence. A clear set of tools
were developed to support Group Operating
Companies with the implementation of
the necessary changes and included
clearly explained policy, processes and
documentation, a network of ‘champions’
to support implementation, online training
videos and tools as well as a new online
reporting portal to log compliance.
We anticipate that the G3 programme
will continue throughout 2022 in line with
our focus on enhancing our control and
governance framework and as we prepare
for implementation of the BEIS Proposals.
Assurance
In fulfilling its responsibility for reviewing the
effectiveness of the Group’s control systems,
the Committee relies on a number of sources
of assurance. These include external audit,
internal audit and regular management
updates, including those from the Business
Finance Directors.
There are a range of other measures in
place at local, Business and Group level
that provide assurance that risks are being
managed in line with the Group’s appetite
for risk. The key measures include: a strong
corporate culture of doing the right thing,
supported by a strong ‘tone from the top’;
the oversight of financial performance
and operations by the Group Executive
Committee and Business Executive teams;
detailed control and governance processes
and procedures and a dedicated Internal
Audit function, which performs regular audits
of all Group companies and manages an
annual self-assessment process.
During 2021, the Group commenced an
exercise to map our external disclosures
alongside the current level of assurance
obtained over each element. This will help
us to consider if we wish to change the
associated level of assurance in line with
changes in market practice and increased
Spirax-Sarco Engineering plc Annual Report 2021 121
Governance