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To register for the General Meeting, a
shareholder is requested to submit a
confirmation in writing via mail or fax, or by
electronic registration directly through VPS.
The 2022 Annual General Meeting is scheduled
for 19 May in Oslo, Norway.
Voting at the General Meeting
Any shareholder is entitled to vote at the General
Meeting, and to cast a vote, a shareholder must
attend, or give a proxy, to someone who is
attending. The proxy form will be distributed with
the summons to the General Meeting. A proxy
will only be accepted if submitted by mail, fax, or
e-mail (provided the proxy is a scanned
document with signature) or registered directly
through VPS. It is not possible to vote via the
Internet, or in any other way. For shareholders
who cannot attend the General Meeting, the
Board will nominate the Chairman or the CEO to
vote on behalf of shareholders as their proxy. To
the extent possible, the Company uses a form
for the appointment of a proxy, which allows
separate voting instructions to be given for each
matter to be considered by the meeting and for
each of the candidates nominated for election.
The attendance at the General Meeting
The Board and the management of the
Company seek to facilitate the largest possible
attendance at the General Meeting. The
chairman of the Board and the CEO will always
attend the Annual General Meeting. In addition,
the chairman of the Election Committee may
also attend the Annual General Meeting, and
other members of the Board and the Election
Committee will attend whenever practical. The
Code of Practice recommends that all Board
members and the chairman of the Election
Committee are present at the annual general
meeting.
Chairman of the meeting and minutes
The chairman of the Board, or another person
nominated by the Board, will declare the General
Meeting for open. The Code of Practice
recommends that an independent person is
appointed to chair the General Meeting.
Considering the Company’s organization and
shareholder structure the Company considers it
unnecessary to appoint an independent
chairman for the General Meeting, and this task
will for practical purposes normally be performed
by the chairman of the Board. However, the
need for an independent chairman is evaluated
in advance of each General Meeting based on
the items to be considered at the General
Meeting. The minutes from the General Meeting
are made available at the Company’s website on
the day of the General Meeting.
7. ELECTION COMMITTEE
The Company’s Election Committee is regulated
by article 11 if the articles of association. The
Election Committee is elected by the General
Meeting, which also appoints the chairman of the
Election Committee. The members of the
Election Committee should be selected to
ensure there is a broad representation of
shareholders’ interests.
The work
The Election Committee’s task is to propose
candidates for election to the Board of Directors
and to suggest remuneration for the Board. The
election Committee usually have direct contact
with the largest shareholders, existing Board
members and the CEO of the Company as part
of their proposal for Board members at the
annual general meeting. Shareholders may
propose board members through the chairman
of the Election Committee. Any proposals to the
Election Committee should be submitted in
writing to the chairman of the Election
Committee no later than 15 April. The
recommendations by the Election Committee
shall be justified.
The Election Committee currently consists of two
members, who shall be shareholders or
representatives of the shareholders, and no
more than one member of the Election
Committee shall be a member of the Board. The
members of the Election Committee are elected
for a period of two years at a time. Further
information on the duties of the Election
Committee can be found in the Instructions to
the Election Committee, which has been
approved by the General Meeting and made
available on the Company’s website.