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The summons also addresses the shareholder’s
right to propose resolutions to the matters to be
resolved upon at the General Meeting and gives
information regarding the required steps
necessary to exercise the shareholder’s rights.
The summons and the said documents are
made available on the Company’s website at
least 21 days prior to the relevant General
Meeting.
To register for the General Meeting, a
shareholder is requested to submit a
confirmation in writing via mail or fax, or by
electronic registration directly through VPS.
The 2023 Annual General Meeting is scheduled
for 22 May in Oslo, Norway.
Voting at the General Meeting
Any shareholder is entitled to vote at the
General Meeting, and to cast a vote, a
shareholder must give a proxy, to someone who
is attending. The proxy form will be distributed
with the summons to the General Meeting. A
proxy will only be accepted if submitted by mail,
fax, or e-mail (provided the proxy is a scanned
document with signature) or registered directly
through VPS. It is not possible to vote via the
Internet, or in any other way. For shareholders
who cannot attend the General Meeting, the
Board will nominate the Chairman or the CEO
to vote on behalf of shareholders as their proxy.
To the extent possible, the Company uses a
form for the appointment of a proxy, which
allows separate voting instructions to be given
for each matter to be considered by the meeting
and for each of the candidates nominated for
election.
The attendance at the General Meeting
The Board and the management of the
Company seek to facilitate the largest possible
attendance at the General Meeting. The
chairman of the Board and the CEO will always
attend the Annual General Meeting. In addition,
the chairman of the Election Committee may
also attend the Annual General Meeting, and
other members of the Board and the Election
Committee will attend whenever practical.
The Code of Practice recommends that all
Board members and the chairman of the
Election Committee are present at the annual
general meeting.
Chairman of the meeting and minutes
The chairman of the Board, or another person
nominated by the Board, will declare the
General Meeting for open. The Code of Practice
recommends that an independent person is
appointed to chair the General Meeting.
Considering the Company’s organization and
shareholder structure the Company considers it
unnecessary to appoint an independent
chairman for the General Meeting, and this task
will for practical purposes normally be
performed by the chairman of the Board.
However, the need for an independent
chairman is evaluated in advance of each
General Meeting based on the items to be
considered at the General Meeting.
The minutes from the General Meeting are
made available at the Company’s website on
the day of the General Meeting.
7. Election Committee
The Company’s Election Committee is regulated
by article 11 if the articles of association.
The Election Committee is elected by the
General Meeting, which also appoints the
chairman of the Election Committee. The
members of the Election Committee should be
selected to ensure there is a broad
representation of shareholders’ interests.
The work
The Election Committee’s task is to propose
candidates for election to the Board of Directors
and to suggest remuneration for the Board.
The election Committee usually have direct
contact with the largest shareholders, existing
Board members and the CEO of the Company