6-K
PS International Group Ltd. (PSIG)
UNITEDSTATES
SECURITIESAND EXCHANGE COMMISSION
Washington,D.C. 20549
FORM6-K
REPORTOF FOREIGN PRIVATE ISSUER
PURSUANT TO RULE 13a-16 OR 15d-16 UNDER
THE SECURITIES EXCHANGE ACT OF 1934
Forthe month of July 2025
CommissionFile Number: 001-42182
PSInternational Group Ltd.
Unit1002, 10/F
Join-in Hang Sing Centre
No.2-16 Kwai Fung Crescent, Kwai Chung
New Territories, Hong Kong
(Address of Principal Executive Offices)
Indicate by check mark whether the registrant files or will file annual reports under cover Form 20-F or Form 40-F.
Form 20-F ☒ Form 40-F ☐
Adoptionof Updated Corporate Governance Policies and Committee Charters
On July 24, 2025, the board of directors (the “Board”) of PS International Group Ltd. (the “Company”) held a meeting (the “Board Meeting”) following the recent reconstitution of the Board, which includes the appointment of three new independent directors, Mr. Kim Fung Keith CHING, Mr. Ho Pan Darren KWOK, and Ms. Sheung Yuk Clara CHIU, effective July 18, 2025. To reaffirm the Board’s commitment to enhancing the Company’s corporate governance framework to align with best practices, the Board Meeting approved the adoption of the following corporate governance documents, each of which became effective immediately and supersedes and replaces any prior versions thereof:
| (1) | Audit<br> Committee Charter, |
|---|---|
| (2) | Compensation<br> Committee Charter, |
| --- | --- |
| (3) | Nominating<br> and Corporate Governance Committee Charter, |
| --- | --- |
| (4) | Insider<br> Trading Policy, and |
| --- | --- |
| (5) | Code<br> of Business Conduct and Ethics. |
| --- | --- |
A copy of each of the foregoing corporate governance documents is attached as Exhibit 99.1, 99.2, 99.3, 99.4, and 99.5, respectively, to this report on Form 6-K.
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EXHIBITINDEX
| Exhibit No. | Description |
|---|---|
| 9.1 | Audit Committee Charter |
| 9.2 | Compensation Committee Charter |
| 9.3 | Nominating and Corporate Governance Committee Charter |
| 9.4 | Insider Trading Policy |
| 9.5 | Code of Business Conduct and Ethics |
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Signature
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
| PS International Group Ltd. | |
|---|---|
| By: | /s/<br> Yee Kit Chan |
| Name: | Yee Kit Chan |
| Title: | Director and Chairman of the Board |
Date: July 25, 2025
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Exhibit 9.1
AUDIT COMMITTEE CHARTER
OF THE BOARD OF DIRECTORS OF
PS INTERNATIONAL GROUP LTD.
Purpose
The purposes of the Audit Committee (the “AuditCommittee”) of the Board of Directors (the “Board”) of PS International Group Ltd. (“Company”) are to assist the Board in monitoring: (1) the integrity of the annual, quarterly, and other financial statements of the Company, (2) the independent auditor’s qualifications and independence, (3) the performance of the Company’s independent auditor, and (4) the compliance by the Company with legal and regulatory requirements. The Audit Committee also shall review and approve all related-party transactions.
The Audit Committee shall prepare the report required by the rules of the Securities and Exchange Commission (“Commission”) to be included in the Company’s annual proxy statement.
Committee Membership
The Audit Committee shall consist of no fewer than three members of the Board, absent a temporary vacancy. The Audit Committee shall meet with the applicable listing standards of the Nasdaq Stock Market (“the “NASDAQ”) and the independence and experience requirements of Section 10A(m)(3) of the Securities Exchange Act of 1934 (the “Exchange Act”) and the rules and regulations of the Commission.
The members of the Audit Committee shall be appointed by the Board. Audit Committee members may be replaced by the Board. There shall be a Chairman of the Audit Committee which shall also be appointed by the Board. The Chairman of the Audit Committee shall be a member of the Audit Committee and, if present, shall preside at each meeting of the Audit Committee. He shall advise and counsel with the executives of the Company, and shall perform such other duties as may from time to time be assigned to him by the Audit Committee or the Board of Directors.
Meetings
The Audit Committee shall meet as often as it determines, but not less frequently than quarterly. The Audit Committee shall meet periodically with management and the independent auditor in separate executive sessions. The Audit Committee may request any officer or employee of the Company or the Company’s outside counsel or independent auditor to attend a meeting of the Audit Committee or to meet with any members of, or consultants to, the Audit Committee.
Committee Authority and Responsibilities
The Audit Committee shall have the sole authority to appoint or replace the independent auditor. The Audit Committee shall be directly responsible for determining the compensation and oversight of the work of the independent auditor (including resolution of disagreements between management and the independent auditor regarding financial reporting) for the purpose of preparing or issuing an audit report or related work. The independent auditor shall report directly to the Audit Committee.
The Audit Committee shall pre-approve all auditing services and permitted non-audit services to be performed for the Company by its independent auditor, including the fees and terms thereof (subject to the de minimis exceptions for non-audit services described in Section 10A(i)(1)(B) of the Exchange Act which are approved by the Audit Committee prior to the completion of the audit). The Audit Committee may form and delegate authority to subcommittees of the Audit Committee consisting of one or more members when appropriate, including the authority to grant pre-approvals of audit and permitted non-audit services, provided that decisions of such subcommittee to grant pre-approvals shall be presented to the full Audit Committee at its next scheduled meeting.
The Audit Committee shall have the authority, to the extent it deems necessary or appropriate, to retain independent legal, accounting, or other advisors. The Company shall provide for appropriate funding, as determined by the Audit Committee, for payment of compensation to (i) the independent auditor for the purpose of rendering or issuing an audit report and (ii) any advisors employed by the Audit Committee.
The Audit Committee shall make regular reports to the Board. The Audit Committee shall review and reassess the adequacy of this Charter annually and recommend any proposed changes to the Board for approval. The Audit Committee annually shall review the Audit Committee’s own performance.
The Audit Committee shall:
Financial Statement and Disclosure Matters
| 1. | Meet with the independent auditor prior to the audit to review the scope, planning, and staffing of the audit. |
|---|---|
| 2. | Review and discuss with management and the independent auditor the annual audit report, the financial statements and related notes and the “Management’s Discussion and Analysis of Financial Condition and Results of Operations” or related disclosures proposed to be included in the Company’s Annual Report, and recommend to the Board whether the audited financial statements and related notes and the “Management’s Discussion and Analysis of Financial Condition and Results of Operations” or related disclosures should be included in the Company’s Annual Report on Form 20-F (or the annual report to shareholders if distributed prior to the filing of the Form 20-F). |
| --- | --- |
| 3. | Review and discuss with management and the independent auditor the Company’s interim financial statements, including the results of the independent auditor’s review of the interim financial statements. |
| --- | --- |
| 4. | Discuss with management and the independent auditor, as appropriate, significant financial reporting issues and judgments made in connection with the preparation of the Company’s financial statements, including: |
| --- | --- |
| (a) | any<br>significant changes in the Company’s selection or application of accounting principles; |
| --- | --- |
| (b) | the<br>Company’s critical accounting policies and practices; |
| --- | --- |
| (c) | all<br>alternative treatments of financial information within GAAP that have been discussed with management and the ramifications of the use<br>of such alternative accounting principles; |
| --- | --- |
| (d) | any<br>major issues as to the adequacy of the Company’s internal controls and any special steps adopted in light of material control deficiencies;<br>and |
| --- | --- |
| (e) | any<br>material written communications between the independent auditor and management, such as any management letter or schedule of unadjusted<br>differences. |
| --- | --- |
| 5. | Discuss with management and independent auditor and, prior to issuance, review and approve the Company’s earnings releases, including the use of “pro forma” or “adjusted” non-GAAP information, and any financial information and earnings guidance to be included in such releases and provided to analysts and rating agencies. Such discussion may be general and include the types of information to be disclosed and the types of presentations to be made. |
| --- | --- |
| 6. | Discuss with management and the independent auditor the effect on the Company’s financial statements of (i) regulatory and accounting initiatives and (ii) off-balance sheet structures. |
| --- | --- |
| 7. | Review and discuss with management and the independent auditor the Company’s major financial risk exposures and the steps management has taken to monitor and control such exposures, including the Company’s risk assessment and risk management policies. |
| --- | --- |
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| 8. | Discuss with the independent auditor the matters required to be discussed by Statement on Auditing Standards No. 61 relating to the conduct of the audit, including any difficulties encountered in the course of the audit work, any restrictions on the scope of activities or access to requested information, and any significant disagreements with management. |
|---|---|
| 9. | Review disclosures made to the Audit Committee by the Company’s Chief Executive Officer and Chief Financial Officer (or individuals performing similar functions) during their certification process for the Annual Reports and Interim Reports (if necessary) about any significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting and any fraud involving management or other employees who have a significant role in the Company’s internal control over financial reporting. |
| --- | --- |
Oversight of the Company’s Relationship with the Independent Auditor
| 10. | At least annually, obtain and review a report from the independent auditor, consistent with the rules of the Public Company Accounting Oversight Board, regarding (a) the independent auditor’s internal quality-control procedures, (b) any material issues raised by the most recent internal quality-control review, or peer review, of the firm, or by any inquiry or investigation by governmental or professional authorities within the preceding five years respecting one or more independent audits carried out by the firm, (c) any steps taken to deal with any such issues and (d) all relationships between the independent auditor and the Company. Evaluate the qualifications, performance and independence of the independent auditor, including whether the auditor’s quality controls are adequate and the provision of permitted non-audit services is compatible with maintaining the auditor’s independence, and taking into account the opinions of management and the internal auditor. The Audit Committee shall present its conclusions with respect to the independent auditor to the Board. |
|---|---|
| 11. | Verify the rotation of the lead (or coordinating) audit partner having primary responsibility for the audit and the audit partner responsible for reviewing the audit as required by law. Consider whether, in order to assure continuing auditor independence, it is appropriate to adopt a policy of rotating the independent auditing firm on a regular basis. |
| --- | --- |
| 12. | Oversee the Company’s hiring of employees or former employees of the independent auditor who participated in any capacity in the audit of the Company. |
| --- | --- |
| 13. | Be available to the independent auditor during the year for consultation purposes. |
| --- | --- |
Oversight of the Internal Audit Function
| 14. | Be directly responsible for the appointment, compensation, retention, and oversight of the head of the internal audit function (or the outsourced internal audit service provider). |
|---|---|
| 15. | Review and approve the internal audit function’s annual audit plan, budget, and staffing. |
| 16. | Review significant reports prepared by the internal audit function and management’s responses. |
Compliance Oversight Responsibilities
| 17. | Obtain assurance from the independent auditor that Section 10A(b) of the Exchange Act has not been implicated. |
|---|---|
| 18. | Review and approve all related-party transactions. |
| --- | --- |
| 19. | Inquire and discuss with management the Company’s compliance with applicable laws and regulations and with the Company’s Code of Ethics in effect at such time, if any, and, where applicable, recommend policies and procedures for future compliance. |
| --- | --- |
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| 20. | Establish procedures (which may be incorporated in the Company’s Code of Ethics, in effect at such time, if any) for the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or reports which raise material issues regarding the Company’s financial statements or accounting policies. Review requests for waivers under the Code of Ethics sought with respect to any executive officer or director. Review annually with the Chairman of the Board or outside counsel, as appropriate, the scope, implementation and effectiveness of the ethics and compliance program, and any significant deviations by officers and employees from the Code of Ethics or other compliance policies, and other matters pertaining to the integrity of management. |
|---|---|
| 21. | Discuss with management and the independent auditor any correspondence with regulators or governmental agencies and any published reports that raise material issues regarding the Company’s financial statements or accounting policies. |
| --- | --- |
| 22. | Discuss with the Company’s General Counsel legal matters that may have a material impact on the financial statements or the Company’s compliance policies. |
| --- | --- |
| 23. | Review and approve payments made to the Company’s officers and directors that are not in the ordinary course of business or otherwise subject to review by another Board committee. Any payments made to members of the Audit Committee will be reviewed and approved by the Board, with the interested director or directors abstaining from such review and approval. |
| --- | --- |
Limitation of Audit Committee’sRole
While the Audit Committee has the responsibilities and powers set forth in this Charter, it is not the duty of the Audit Committee to plan or conduct audits or to determine that the Company’s financial statements and disclosures are complete and accurate and are in accordance with generally accepted accounting principles and applicable rules and regulations. These are the responsibilities of management and the independent auditor.
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Exhibit 9.2
CHARTER OF THE COMPENSATION COMMITTEE OFTHE BOARD OF DIRECTORS OF
PS INTERNATIONAL GROUP LTD.
I. PURPOSES
The Compensation Committee (the “Committee”) is appointed by the Board of Directors (the “Board”) of PS International Group Ltd. (the “Company”) for the purposes of, among other things, (a) discharging the Board’s responsibilities relating to the compensation of the Company’s chief executive officer (the “CEO”) and other executive officers of the Company, (b) administering or delegating the power to administer the Company’s incentive compensation and equity-based compensation plans, and (c) if required by applicable rules and regulations, issuing a “Compensation Committee Report” (if necessary) to be included in the Company’s annual report on Form 20-F or proxy statement, as applicable.
II. RESPONSIBILITIES
In addition to such other duties as the Board may from time to time assign, the Committee shall:
| ● | Establish, review, and approve the overall executive<br>compensation philosophy and policies of the Company, including the establishment, if deemed appropriate, of performance-based incentives<br>that support and reinforce the Company’s long-term strategic goals, organizational objectives, and stockholder interests. |
|---|---|
| ● | Review and approve the Company’s goals<br>and objectives relevant to the compensation of the CEO, annually evaluate the CEO’s performance in light of those goals and objectives<br>and, based on this evaluation, determine the CEO’s compensation level, including, but not limited to, salary, bonus or bonus target<br>levels, long and short-term incentive and equity compensation, retirement plans, and deferred compensation plans as the Committee deems<br>appropriate. In determining the long-term incentive component of the CEO’s compensation, the Committee shall consider, among other<br>factors, the Company’s performance and relative stockholder return, the value of similar incentive awards to CEOs at comparable<br>companies, and the awards given to the Company’s CEO in past years. The CEO shall not be present during voting and deliberations<br>relating to CEO compensation. |
| --- | --- |
| ● | Determine the compensation of all other executive<br>officers, including, but not limited to, salary, bonus or bonus target levels, long and short-term incentive and equity compensation,<br>retirement plans, and deferred compensation plans, as the Committee deems appropriate. Members of senior management may report on the<br>performance of the other executive officers of the Company and make compensation recommendations to the Committee, which will review and,<br>as appropriate, approve the compensation recommendations. |
| --- | --- |
| ● | Receive and evaluate performance target goals<br>for the senior officers and employees (other than executive officers) and review periodic reports from the CEO as to the performance and<br>compensation of such senior officers and employees. |
| --- | --- |
| ● | Administer or delegate the power to administer<br>the Company’s incentive and equity-based compensation plans, including the grant of stock options, restricted stock, and other equity<br>awards under such plans. |
| --- | --- |
| ● | Review and make recommendations to the Board<br>with respect to the adoption of, and amendments to, incentive compensation and equity-based plans and approve for submission to the stockholders<br>all new equity compensation plans that must be approved by stockholders pursuant to applicable law. |
| --- | --- |
| ● | Review and approve any annual or long-term cash<br>bonus or incentive plans in which the executive officers of the Company may participate. |
| --- | --- |
| ● | Review and approve for the CEO and the other<br>executive officers of the Company any employment agreements, severance arrangements, and change in control agreements or provisions. |
| --- | --- |
| ● | Review and discuss with the Company’s management<br>the Compensation Discussion and Analysis set forth in Securities and Exchange Commission Regulation S-K, Item 402, if required, and, based<br>on such review and discussion, determine whether to recommend to the Board of Directors of the Company that the Compensation Discussion<br>and Analysis be included in the Company’s annual report or proxy statement for the annual meeting of stockholders. |
| --- | --- |
| ● | Provide the Compensation Committee Report for<br>the Company’s annual report or proxy statement for the annual meeting of stockholders, if required. |
| --- | --- |
| ● | Conduct an annual performance evaluation of the<br>Committee. In conducting such review, the Committee shall evaluate and address all matters that the Committee considers relevant to its<br>performance, including at least the following: (a) the adequacy, appropriateness, and quality of the information received from management<br>or others; (b) the manner in which the Committee’s recommendations were discussed or debated; (c) whether the number and length<br>of meetings of the Committee were adequate for the Committee to complete its work in a thorough and thoughtful manner; and (d) whether<br>this Charter appropriately addresses the matters that are or should be within its scope. |
| --- | --- |
| ● | Oversee shareholder communications relating to<br>executive compensation and review and make recommendations with respect to shareholder proposals related to compensation matters. |
| --- | --- |
| ● | Undertake such other responsibilities or tasks<br>as the Board may delegate or assign to the Committee from time to time. |
| --- | --- |
III. COMPOSITION
The Committee shall be comprised of two or more members (including a chairperson) of the Board, all of whom shall be “independent directors,” as such term is defined in the rules and regulations of the Nasdaq Stock Market (“the “NASDAQ”). At least two of the Committee members shall be “non-employee directors” as defined by Rule 16b-3 under the Securities Exchange Act of 1934 (the “ExchangeAct”). The members of the Committee and the chairperson shall be selected not less frequently than annually by the Board and serve at the pleasure of the Board. A Committee member (including the chairperson) may be removed at any time, with or without cause, by the Board.
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The Committee, by resolution approved by a majority of the Committee, may delegate any of its responsibilities to one or more subcommittees as the Committee may from time to time deem appropriate. If at any time the Committee includes a member who is not a “non-employee director” within the meaning of Rule 16b-3 under the Exchange Act, then a subcommittee comprised entirely of individuals who are “non-employee directors” may be formed by the Committee for the purpose of ratifying any grants of awards under any incentive or equity-based compensation plan for the purposes of complying with the exemption requirements of Rule 16b-3 of the Exchange Act; provided that any such grants shall not be contingent on such ratification.
IV. MEETINGS AND OPERATIONS
The Committee shall meet as often as necessary to enable it to fulfill its responsibilities. The Committee shall meet at the call of its chairperson or a majority of its members. The Committee may meet by telephone conference call or by any other means permitted by law. A majority of the members of the Committee shall constitute a quorum. The Committee shall act on the affirmative vote of a majority of members present at a meeting at which a quorum is present. The Committee may act by unanimous written consent of all members in lieu of a meeting. The Committee shall determine its own rules and procedures, including designation of a chairperson pro tempore in the absence of the chairperson, and designation of a secretary. The secretary need not be a member of the Committee and shall attend Committee meetings and prepare minutes. The Secretary of the Company shall be the Secretary of the Committee unless the Committee designates otherwise. The Committee shall keep written minutes of its meetings, which shall be recorded or filed with the books and records of the Company. Any member of the Board shall be provided with copies of such Committee minutes if requested.
The Committee may ask members of management, employees, outside counsel, or others whose advice and counsel are relevant to the issues then being considered by the Committee to attend any meetings (or a portion thereof) and to provide such pertinent information as the Committee may request.
The chairperson of the Committee shall be responsible for leadership of the Committee, including preparing the agenda which shall be circulated to the members prior to the meeting date, presiding over Committee meetings, making Committee assignments, and reporting the Committee’s actions to the Board. Following each of its meetings, the Committee shall deliver a report on the meeting to the Board, including a description of all actions taken by the Committee at the meeting.
If at any time during the exercise of his or her duties on behalf of the Committee, a Committee member has a direct conflict of interest with respect to an issue subject to determination or recommendation by the Committee, such Committee member shall abstain from participation, discussion, and resolution of the instant issue, and the remaining members of the Committee shall advise the Board of their recommendation on such issue. The Committee shall be able to make determinations and recommendations even if only one Committee member is free from conflicts of interest on a particular issue.
V. AUTHORITY
The Committee has the authority, to the extent it deems appropriate, to conduct or authorize investigations into or studies of matters within the Committee’s scope of responsibilities and to retain one or more compensation consultants to assist in the evaluation of CEO or executive compensation or other matters. The Committee shall have the sole authority to retain and terminate any such consulting firm, and to approve the firm’s fees and other retention terms. The Committee shall evaluate whether any compensation consultant retained or to be retained by it has any conflict of interest in accordance with Item 407(e)(3)(iv) of Regulation S-K. The Committee shall also have the authority, to the extent it deems necessary or appropriate, to retain legal counsel or other advisors. In retaining compensation consultants, outside counsel, and other advisors, the Committee must take into consideration factors specified in the NASDAQ listing rules. The Company will provide for appropriate funding, as determined by the Committee, for payment of any such investigations or studies and the compensation to any consulting firm, legal counsel, or other advisors retained by the Committee.
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Exhibit 9.3
CHARTER OF THE NOMINATING AND CORPORATE GOVERNANCECOMMITTEE
THE BOARD OF DIRECTORS OF
PS INTERNATIONAL GROUP LTD.
The responsibilities and powers of the Nominating and Corporate Governance Committee (the “Nominating Committee”) of the Board of Directors (“Board”) of PS International Group Ltd. (the “Company”), as delegated by the Board, are set forth in this charter. Whenever the Nominating Committee takes an action, it shall exercise its independent judgment on an informed basis that the action is in the best interests of the Company and its stockholders.
I. PURPOSE
As set forth herein, the Nominating Committee shall, among other things, discharge the responsibilities of the Board relating to the appropriate size, functioning, and needs of the Board including, but not limited to, recruitment and retention of high quality Board members and committee composition and structure, as well as administration and oversight of all aspects of the Company’s corporate governance functions on behalf of the Board.
II. MEMBERSHIP
The Nominating Committee shall consist of at least two members of the Board as determined from time to time by the Board. Each member shall be “independent” in accordance with the listing standards of the Nasdaq Stock Market (“the “NASDAQ”), as amended from time to time.
The Board shall elect the members of this Nominating Committee at the first Board meeting practicable following the annual meeting of stockholders and may make changes from time to time pursuant to the provisions below. Unless a chair is elected by the Board, the members of the Nominating Committee shall designate a chair by majority vote of the full Nominating Committee membership.
A Nominating Committee member may resign by delivering his or her written resignation to the chairman of the Board, or may be removed by majority vote of the Board by delivery to such member of written notice of removal, to take effect at a date specified therein, or upon delivery of such written notice to such member if no date is specified.
MEETINGS AND COMMITTEE ACTION
The Nominating Committee shall meet at such times as it deems necessary to fulfill its responsibilities. Meetings of the Nominating Committee shall be called by the chairman of the Nominating Committee upon such notice as is provided for in the memorandum and articles of associations of the Company with respect to meetings of the Board. A majority of the members shall constitute a quorum. Actions of the Nominating Committee may be taken in person at a meeting or in writing without a meeting. Actions taken at a meeting, to be valid, shall require the approval of a majority of the members present and voting. Actions taken in writing, to be valid, shall be signed by all members of the Nominating Committee. The Nominating Committee shall report its minutes from each meeting to the Board.
The chairman of the Nominating Committee may establish such rules as may from time to time be necessary or appropriate for the conduct of the business of the Nominating Committee. At each meeting, the chairman shall appoint as secretary a person who may, but need not, be a member of the Nominating Committee. A certificate of the secretary of the Nominating Committee or minutes of a meeting of the Nominating Committee executed by the secretary setting forth the names of the members of the Nominating Committee present at the meeting or actions taken by the Nominating Committee at the meeting shall be sufficient evidence at all times as to the members of the Nominating Committee who were present, or such actions taken.
IV. COMMITTEE AUTHORITY AND RESPONSIBILITIES
| ● | Developing<br>the criteria and qualifications for membership on the Board. |
|---|---|
| ● | Recruiting,<br>reviewing and nominating candidates for election to the Board or to fill vacancies on the Board. |
| --- | --- |
| ● | Reviewing<br>candidates proposed by stockholders, and conducting appropriate inquiries into the background and qualifications of any such candidates. |
| --- | --- |
| ● | Establishing<br>subcommittees for the purpose of evaluating special or unique matters. |
| --- | --- |
| ● | Monitoring<br>and making recommendations regarding committee functions, contributions, and composition. |
| --- | --- |
| ● | Evaluating,<br>on an annual basis, the Nominating Committee’s performance. |
| --- | --- |
| ● | Administer<br>and oversee all aspects of the Company’s corporate governance functions on behalf of the Board. |
| --- | --- |
| ● | Make<br>recommendations to the Board regarding corporate governance issues and related policies for risk assessment and risk management. |
| --- | --- |
| ● | Review<br>with management and the Board the adequacy of and compliance with the Company’s Code of Ethics and the results of management’s<br>efforts to monitor compliance with the Company’s policies designed to ensure adherence to applicable laws and rules. |
| --- | --- |
| ● | Performing<br>any other activities consistent with this Charter, the Company’s by-laws and governing law, as the Committee or the Board deems<br>appropriate. |
| --- | --- |
V. REPORTING
The Nominating Committee shall prepare a statement each year concerning its compliance with this charter for inclusion in the Company’s proxy statement.
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PS INTERNATIONAL GROUP LTD.
Board of Director Candidate Guidelines
The Nominating Committee (the “Nominating Committee”) of the Board of Directors (“Board”) of PS International Group Ltd. (the “Company”) will identify, evaluate, and recommend candidates to become members of the Board with the goal of creating a balance of knowledge and experience. Nominations to the Board may also be submitted to the Nominating Committee by the Company’s stockholders in accordance with the Company’s policy, a copy of which is attached hereto. Candidates will be reviewed in the context of current composition of the Board (including the diversity in background, experience, and viewpoints of the Board), the operating requirements of the Company, and the long-term interests of the Company’s stockholders. In conducting this assessment, the Nominating Committee will consider and evaluate each director-candidate based upon its assessment of the following criteria:
| ● | Whether the candidate is independent pursuant to the requirements<br>of the Nasdaq. |
|---|---|
| ● | Whether the candidate is accomplished in his or her field<br>and has a reputation, both personal and professional, that is consistent with the image and reputation of the Company. |
| --- | --- |
| ● | Whether the candidate has the ability to read and understand<br>basic financial statements. |
| --- | --- |
| ● | If a candidate satisfies the criteria for being an “audit<br>committee financial expert,” as defined by the Securities and Exchange Commission. |
| --- | --- |
| ● | Whether the candidate has relevant experience and expertise<br>and would be able to provide insights and practical wisdom based upon that experience and expertise. |
| --- | --- |
| ● | Whether the candidate has knowledge of the Company and issues<br>affecting the Company. |
| --- | --- |
| ● | Whether the candidate is committed to enhancing stockholder<br>value. |
| --- | --- |
| ● | Whether the candidate fully understands, or has the capacity<br>to fully understand, the legal responsibilities of a director and the governance processes of a public company. |
| --- | --- |
| ● | Whether the candidate is of high moral and ethical character<br>and would be willing to apply sound, objective, and independent business judgment, and to assume broad fiduciary responsibility. |
| --- | --- |
| ● | Whether the candidate has, and would be willing to commit,<br>the required hours necessary to discharge the duties of Board membership. |
| --- | --- |
| ● | Whether the candidate has any prohibitive interlocking relationships<br>or conflicts of interest. |
| --- | --- |
| ● | Whether the candidate is able to develop a good working relationship<br>with other Board members and contribute to the Board’s working relationship with the senior management of the Company. |
| --- | --- |
| ● | Whether the candidate is able to suggest business opportunities<br>to the Company. |
| --- | --- |
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PS INTERNATIONAL GROUP LTD.
Stockholder Recommendations for Directors
Stockholders who wish to recommend to the Nominating Committee (the “Nominating Committee”) of the Board of Directors (the “Board”) of PS International Group Ltd. (the “Company”), a candidate for election to the Board should send a written recommendation to PS International Group Ltd., Attention: Nominating Committee. The Corporate Secretary will promptly forward all such letters to the members of the Nominating Committee. Stockholders must follow certain procedures to recommend to the Nominating Committee candidates for election as directors. In general, in order to provide sufficient time to enable the Nominating Committee to evaluate candidates recommended by stockholders in connection with selecting candidates for nomination in connection with the Company’s annual meeting of stockholders, the Corporate Secretary must receive the stockholder’s recommendation no later than thirty (30) days after the end of the Company’s fiscal year.
The recommendation must contain the following information about the candidate:
| ● | Name; |
|---|---|
| ● | Age; |
| --- | --- |
| ● | Business and current residence addresses, as well as residence<br>addresses for the past 20 years; |
| --- | --- |
| ● | Principal occupation or employment and employment history<br>(name and address of employer and job title) for the past 10 years (or such shorter period as the candidate has been in the workforce); |
| --- | --- |
| ● | Educational background; |
| --- | --- |
| ● | Permission for the Company to conduct a background investigation,<br>including the right to obtain education, employment, and credit information; |
| --- | --- |
| ● | The number of shares of common stock of the Company beneficially<br>owned by the candidate; |
| --- | --- |
| ● | The information that would be required to be disclosed by<br>the Company about the candidate under the rules of the SEC in a Proxy Statement soliciting proxies for the election of such candidate<br>as a director (which currently includes information required by Items 401, 404 and 405 of Regulation S-K); and |
| --- | --- |
| ● | A signed consent of the nominee to serve as a director of<br>the Company, if elected. |
| --- | --- |
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Exhibit 9.4
PS INTERNATIONAL GROUP LTD.
Statement of Policy Concerning Trading in Company Securities
Adopted July 24, 2025
TABLE OF CONTENTS
| Page No. | |||
|---|---|---|---|
| I. | Summary of Policy Concerning Trading in Company Securities | 1 | |
| II. | The Use of Inside Information in Connection with Trading in Securities | 1 | |
| A. | General Rule. | 1 | |
| B. | Who Does the Policy Apply To? | 2 | |
| C. | Other Companies’ Stock. | 2 | |
| D. | Hedging and Derivatives. | 2 | |
| E. | Pledging of Securities, Margin Accounts. | 3 | |
| F. | General Guidelines. | 3 | |
| G. | Applicability of U.S. Securities Laws to International Transactions. | 5 | |
| III. | Other Limitations on Securities Transactions | 5 | |
| A. | Public Resales – Rule 144. | 5 | |
| B. | Private Resales. | 6 | |
| C. | Restrictions on Purchases of Company Securities. | 6 | |
| D. | Filing Requirements. | 6 |
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| I. | SUMMARY OF POLICY CONCERNING TRADING IN COMPANY SECURITIES |
|---|
It is the policy of PS International Group Ltd. and its subsidiaries and its consolidated affiliated entities (collectively, the “Company”) that the Company will, without exception, comply with all applicable laws and regulations in conducting its business. Each employee, each executive officer and each director is expected to abide by this policy. When carrying out Company business, employees, executive officers and directors must avoid any activity that violates applicable laws or regulations. In order to avoid even an appearance of impropriety, the Company’s directors, officers and certain other employees are subject to pre-approval requirements and other limitations on their ability to enter into transactions involving the Company’s securities. Although these limitations do not apply to transactions pursuant to written plans for trading securities that comply with Rule 10b5-1 under the Securities Exchange Act of 1934 (the “Exchange Act”), the entry into, amendment or termination of any such written trading plan is subject to pre-approval requirements and other limitations.
| II. | THE USE OF INSIDE INFORMATION IN CONNECTION WITH TRADING IN SECURITIES |
|---|---|
| A. | General Rule. |
| --- | --- |
The U.S. securities laws regulate the sale and purchase of securities in the interest of protecting the investing public. U.S. securities laws give the Company, its officers and directors, and other employees the responsibility to ensure that information about the Company is not used unlawfully in the purchase and sale of securities.
All employees, executive officers and directors should pay particularly close attention to the laws against trading on “inside” information. These laws are based upon the belief that all persons trading in a company’s securities should have equal access to all “material” information about that company. Information is considered to be “material” if its disclosure would be reasonably likely to affect (1) an investor’s decision to buy or sell the securities of the company to which the information relates, or (2) the market price of that company’s securities. While it is not possible to identify in advance all information that will be deemed to be material, some examples of such information would include the following: earnings; financial results or projections; dividend actions; mergers and acquisitions; capital raising and borrowing activities; major dispositions; major new customers, projects or products; significant advances in product development; new technologies; major personnel changes in management or change in control; expansion into new markets; unusual gains or losses in major operations; major litigation or legal proceedings; granting of stock options; and major sales and marketing changes. When doubt exists, the information should be presumed to be material. If you are unsure whether information of which you are aware is inside information, you should consult with the Company’s Chief Executive Officer or General Counsel. No individuals other than specifically authorized personnel may release material information to the public or respond to inquiries from the media, analysts or others. If you are contacted by the media or by a research analyst seeking information about the Company and if you have not been expressly authorized by the Company’s Chief Executive Officer and General Counsel to provide information to the media or to analysts, you should refer the call to the Chief Executive Officer and General Counsel. On occasion, it may be necessary for legitimate business reasons to disclose inside information to outside persons. Such persons might include investment bankers, lawyers, auditors or other companies seeking to engage in a potential transaction with the Company. In such circumstances, the information should not be conveyed until an express understanding has been reached that such information is not to be used for trading purposes and may not be further disclosed other than for legitimate business reasons. For example, if an employee, an executive officer or a director of a company knows material non-public financial information, that employee, executive officer or director is prohibited from buying or selling shares in the company until the information has been disclosed to the public. This is because the employee, executive officer or director knows information that will probably cause the share price to change, and it would be unfair for the employee, executive officer, or director to have an advantage (knowledge that the share price will change) that the rest of the investing public does not have. In fact, it is more than unfair; it is considered to be fraudulent and illegal. Civil and criminal penalties for this kind of activity are severe.
The general rule can be stated as follows: It is a violation of federal securities laws for any person to buy or sell securities if he or she is in possession of material inside information. Information is material if there is a substantial likelihood that a reasonable investor would consider it important in making an investment decision.
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It is inside information if it has not been publicly disclosed in a manner making it available to investors generally on a broad-based non-exclusionary basis. Furthermore, it is illegal for any person in possession of material inside information to provide other people with such information or to recommend that they buy or sell the securities. (This is called “tipping”). In that case, they may both be held liable.
The Securities and Exchange Commission (the “SEC”), the stock exchanges and plaintiffs’ lawyers focus on uncovering insider trading. A breach of the insider trading laws could expose insider or anyone who trades on information provided by an the insider to criminal fines up to three times the profits earned and imprisonment up to ten years, in addition to civil penalties (up to three times of the profits earned), and injunctive actions. In addition, punitive damages may be imposed under applicable state laws. Securities laws also subject controlling persons to civil penalties for illegal insider trading by employees, including employees located outside the United States. Controlling persons include directors, officers, and supervisors. These persons may be subject to fines up to the greater of $1,000,000 or three times profit (or loss avoided) by the insider trader.
Inside information does not belong to the individual directors, officers or other employees who may handle it or otherwise become knowledgeable about it. It is an asset of the Company. For any person to use such information for personal benefit or to disclose it to others outside the Company violates the Company’s interests. More particularly, in connection with trading in the Company’s securities, it is a fraud against members of the investing public and against the Company. The mere perception that an employee or director traded with the knowledge of material inside information could harm the reputation of both the Company and that employee or director.
All directors, executive officers and employees of the Company must observe these policies at all times. Your failure to do so will be grounds for internal disciplinary action, up to and including termination of your employment or directorship.
| B. | Who Does the Policy Apply To? |
|---|
The prohibition against trading on inside information applies to directors, officers and all other employees, and to other people who gain access to that information. The prohibition applies to both domestic and international employees of the Company and its subsidiaries. Because of their access to confidential information on a regular basis, Company policy subjects its directors and certain employees (the “Window Group”) to additional restrictions on trading in Company securities. The restrictions for the Window Group are discussed in Section F below. In addition, directors and certain employees with inside knowledge of material information may be subject to ad hoc restrictions on trading from time to time.
| C. | Other Companies’ Stock. |
|---|
Employees, executive officers and directors who learn material information about suppliers, customers, or competitors through their work at the Company, should keep it confidential and not buy or sell stock in such companies until the information becomes public. Employees, executive officers and directors should not give tips about such stock.
| D. | Hedging and Derivatives. |
|---|
Employees, executive officers and directors are prohibited from engaging in any hedging transactions (including transactions involving options, puts, calls, prepaid variable forward contracts, equity swaps, collars and exchange funds or other derivatives) that are designed to hedge or speculate on any change in the market value of the Company’s equity securities. As discussed below, directors and employees are also prohibited from shorting the Company’s stock.
Trading in options or other derivatives is generally highly speculative and very risky. People who buy options are betting that the stock price will move rapidly. For that reason, when a person trades in options in his or her employer’s stock, it will arouse suspicion in the eyes of the SEC that the person was trading on the basis of inside information, particularly where the trading occurs before a company announcement or major event. It is difficult for an employee, executive officer or director to prove that he or she did not know about the announcement or event.
If the SEC or Nasdaq were to notice active options trading by one or more employees, executive officers or directors of the Company prior to an announcement, they would investigate. Such an investigation could be embarrassing to the Company (as well as expensive), and could result in severe penalties and expense for the persons involved. For all of these reasons, the Company prohibits its employees, executive officers and directors from trading in options or other derivatives involving the Company’s stock. This policy does not pertain to employee stock options granted by the Company. Employee stock options cannot be traded.
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| E. | Pledging of Securities, Margin Accounts. |
|---|
Pledged securities may be sold by the pledgee without the pledgor’s consent under certain conditions. For example, securities held in a margin account may be sold by a broker without the customer’s consent if the customer fails to meet a margin call. Because such a sale may occur at a time when an employee, executive officer or a director has material inside information or is otherwise not permitted to trade in Company securities, the Company prohibits employees, executive officers and directors from pledging Company securities, including by purchasing Company securities on margin or holding Company securities in a margin account, while possessing material non-public information concerning the Company..
| F. | General Guidelines. |
|---|
The following guidelines should be followed in order to ensure compliance with applicable antifraud laws and with the Company’s policies:
Nondisclosure. Material inside information must not be disclosed to anyone, except to persons within the Company whose positions require them to know it. Tipping refers to the transmission of inside information from an insider to another person. Sometimes this involves a deliberate conspiracy in which the tipper passes on information in exchange for a portion of the “tippee’s” illegal trading profits. Even if there is no expectation of profit, however, a tipper can have liability if he or she has reason to know that the information may be misused. Tipping inside information to another person is like putting your life in that person’s hands. So the safest choice is: Don’t tip.
Trading in Company Securities. No employee, executive officer or director should place a purchase or sale order, or recommend that another person place a purchase or sale order in the Company’s securities when he or she has knowledge of material information concerning the Company that has not been disclosed to the public. This includes orders for purchases and sales of stock and convertible securities, including engaging in any “short sales” of the Company’s securities. The exercise of employee stock options is not subject to this policy. However, stock that was acquired upon exercise of a stock option will be treated like any other stock, and may not be sold by an employee who is in possession of material inside information. Any employee, executive officer or director who possesses material inside information should wait until the start of the third business day after the information has been publicly released before trading.
Avoid Speculation. Investing in the Company’s common stock provides an opportunity to share in the future growth of the Company. But investment in the Company and sharing in the growth of the Company does not mean short range speculation based on fluctuations in the market. Such activities put the personal gain of the employee, executive officer or director in conflict with the best interests of the Company and its stockholders. Although this policy does not mean that employees, executive officers or directors may never sell shares, the Company encourages employees, executive officers and directors to avoid frequent trading in Company stock. Speculating in Company stock is not part of the Company culture.
Trading in Other Securities. No employee, executive officer or director should place a purchase or sale order, or recommend that another person place a purchase or sale order, in the securities of another corporation (such as a supplier, an acquisition target or a competitor), if the employee, executive officer or director learns in the course of his or her employment confidential information about the other corporation that is likely to affect the value of those securities. For example, it would be a violation of the securities laws if an employee, executive officer or director learned through Company sources that the Company intended to purchase assets from a company, and then placed an order to buy or sell stock in that other company because of the likely increase or decrease in the value of its securities.
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Restrictions on the Window Group. The Window Group consists of (i) directors, executive officers and vice presidents of the Company and their assistants and household members, (ii) subset of employees in the financial reporting, business development or legal groups and (iii) such other persons as may be designated from time to time and informed of such status by the Company’s Chief Executive Officer and or General Counsel. For the purposes of this policy, the “General Counsel” is the Company’s chief legal officer or, if no such position exists, another officer or senior employee designated by the Chief Executive Officer to fulfill the duties outlined herein. The Window Group is subject to the following restrictions on trading in Company securities:
| ● | trading is permitted from the start of the third business day following the release of the Company’s interim and annual earnings until the last business day of the last month of the then current fiscal period (the “Window”), subject to the restrictions below; |
|---|---|
| ● | all trades must be pre-cleared by submitting a<br> request for approval in the form set forth in Annex B. The authority for granting such approval is as follows : |
| ● | For<br>a trade by any Window Group member require pre-clearance from both the Chief Executive Officer and the General Counsel; |
| --- | --- |
| ● | For<br>a trade by the Chief Executive Officer requires pre-clearance from the General Counsel; a trade by the General Counsel requires pre-clearance<br>from the Chief Executive Officer; and |
| --- | --- |
| ● | If<br>both the Chief Executive Officer and General Counsel intend to trade during the same period, or if either position is vacant, pre-clearance<br>for all Window Group personnel must be obtained from the Chairperson of the Audit Committee. |
| --- | --- |
| ● | a non-public share transfer by the Window Group outside the Window may be permissible if both the sellers and buyers are subject to transfer restrictions or lock-ups so that the shares will not be sold to the market at least until the next Window, subject to the same pre-clearance procedure outlined above; and |
| --- | --- |
| ● | individuals in the Window Group are also subject to the general restrictions on all employees. |
Note that at times Chief Executive Officer and the General Counsel may determine that no trades may occur even during the Window when clearance is requested. This may occur as a result of a pending business transaction, a cyber-breach, or any material development that has not yet been publicly disclosed. No reasons may be provided and the closing of the Window itself may constitute material inside information that should not be communicated.
The foregoing Window Group restrictions do not apply to transactions pursuant to written plans for trading securities that comply with Rule 10b5-1 under the Exchange Act (“10b5-1Plans”) described in Annex A hereto. However, Window Group members may not enter into, amend or terminate a 10b5-1 Plan relating to Company securities without obtaining prior approval through the pre-clearance procedure outlined in this Section II.F.5, which will only be given during a Window period.
The Company from time to time may also impose an ad hoc trading freeze on all officers, directors, and other members of the Window Group due to significant unannounced corporate developments. These trading freezes may vary in length.
Executive officers, directors or any other member of the Window Group must promptly report to the Chief Executive Officer and General Counsel any transaction in any of the Company’s securities by his or her or any of their respective assistants or family members other than transactions made pursuant to an approved 10b5-1 Plan (as defined below).
Insummary, every employee of the Company is subject to trading restrictions when in possession of inside information regarding the Company.In addition, officers, directors, and other members of the Window Group are subject to paragraph 5 above restricting their trading towindow periods and requiring pre-clearance.
Youmust promptly report to the chief Executive officer and the general counsel any trading in the company’s securities by anyone ordisclosure of inside information by COMPANY personnel that you have reason to believe may violate this Policy or the securities laws ofthe United States.
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| G. | Applicability of U.S. Securities Laws to International Transactions. |
|---|
All employees of the Company and its subsidiaries are subject to the restrictions on trading in Company securities and the securities of other companies. The U.S. securities laws may be applicable to the securities of the Company’s subsidiaries or affiliates, even if they are located outside the United States.
| III. | OTHER LIMITATIONS ON SECURITIES TRANSACTIONS |
|---|---|
| A. | Public Resales – Rule 144. |
| --- | --- |
The U.S. Securities Act (the “SecuritiesAct”) requires every person who offers or sells a security to register such transaction with the SEC unless an exemption from registration is available. Rule 144 under the Securities Act is the exemption typically relied upon for (i) public resales by any person of “restricted securities” (i.e., unregistered securities acquired in a private offering or sale) and (ii) public resales by directors, officers and other control persons of a company (known as “affiliates”) of any of the Company’s securities, whether restricted or unrestricted. Application of the rule is complex and Company employees and directors should not make a sale of Company securities in reliance on Rule 144 without first obtaining approval through the pre-clearance procedure set forth in Section II.F.5 of this policy. The approving authority under Section II.F.5 of this policy may require such employee or director to obtain an outside legal opinion satisfactory to the Company concluding that the proposed sale qualifies for the Rule 144 exemption.
The exemption in Rule 144 may only be relied upon if certain conditions are met. These conditions vary based upon whether the Company has been subject to the SEC’s reporting requirements for 90 days (and is therefore a “reporting company” for purposes of the rule) and whether the person seeking to sell the securities is an affiliate or not.
Holding Period. Restricted securities issued by a reporting company (i.e., a company that has been subject to the SEC’s reporting requirements for at least 90 days) must be held and fully paid for a period of six months prior to their sale. Restricted securities issued by a non-reporting company are subject to a one-year holding period. The holding period requirement does not apply to securities held by affiliates that were acquired either in the open market or in a public offering of securities registered under the Securities Act. Generally, if the seller acquired the securities from someone other than the Company or an affiliate of the Company, the holding period of the person from whom the seller acquired such securities can be “tacked” to the seller’s holding period in determining if the holding period has been satisfied.
Current Public Information. Current information about the Company must be publicly available before the sale can be made. The Company’s periodic reports filed with the SEC ordinarily satisfy this requirement. If the seller is not an affiliate of the Company issuing the securities (and has not been an affiliate for at least three months) and one year has passed since the securities were acquired from the issuer or an affiliate of the issuer (whichever is later), the seller can sell the securities without regard to the current public information requirement.
Rule 144 also imposes the following additional conditions on sales by persons who are “affiliates.” A person or entity is considered an “affiliate,” and therefore subject to these additional conditions, if it is currently an affiliate or has been an affiliate within the previous three months:
Volume Limitations. The amount of debt securities that can be sold by an affiliate during any three-month period cannot exceed 10% of a tranche (or class when the securities are non-participatory preferred stock), together with all sales of securities of the same tranche sold for the account of the affiliate. The amount of equity securities that can be sold by an affiliate during any three-month period cannot exceed the greater of (i) one percent of the outstanding shares of the class or (ii) the average weekly reported trading volume for shares of the class during the four calendar weeks preceding the time the order to sell is received by the broker or executed directly with a market maker.
Manner of Sale. Equity securities held by affiliates must be sold in unsolicited brokers’ transactions, directly to a market-maker or in riskless principal transactions.
5
Notice of Sale. An affiliate seller must file a notice of the proposed sale with the SEC at the time the order to sell is placed with the broker, unless the amount to be sold neither exceeds 5,000 shares nor involves sale proceeds greater than $50,000. See “Filing Requirements”.
Bona fide gifts are not deemed to involve sales of shares for purposes of Rule 144, so they can be made at any time without limitation on the amount of the gift. Donees who receive restricted securities from an affiliate generally will be subject to the same restrictions under Rule 144 that would have applied to the donor, depending on the circumstances.
| B. | Private Resales. |
|---|
Directors and officers may sell securities in a private transaction without registration under certain conditions. While historically based on legal theory, a statutory safe harbor, Section 4(a)(7) of the Securities Act, now provides a clear and recommended path for such resales. Directors and officers also may sell securities in a private transaction without registration pursuant to Section 4(a)(7) of the Securities Act, which allows resales of shares of reporting companies to accredited investors, provided that the sale is not solicited by any form of general solicitation or advertising. There are a number of additional requirements, including that the seller and persons participating in the sale on a remunerated basis are not “bad actors” under Rule 506(d)(1) of Regulation D or otherwise subject to certain statutory disqualifications; the Company is engaged in a business and not in bankruptcy; and the securities offered have been outstanding for at least 90 days and are not part of an unsold underwriter’s allotment.
In situations where the strict requirements of Section 4(a)(7) cannot be met, it may still be possible for affiliates to conduct private resales based on a long-standing legal concept often referred to as the "Section 4(a)(1½)" exemption. This traditional approach is not a formal rule but a legal interpretation. Its central principle is that the sale is permissible if the party acquiring the securities understands they are acquiring "restricted securities" and cannot freely resell them to the public. Consequently, the purchaser would typically need to hold the securities for a required period (at least six months if the Company is a reporting company or one year otherwise) before they become eligible for public resale under Rule 144.
Given the complexity and differing legal certainty of these paths, both types of private resales raise significant documentation and compliance issues. Therefore, any proposed private resale must be reviewed and approved in advance by following the pre-clearance procedure set forth in Section II.F.5 of this policy.
| C. | Restrictions on Purchases of Company Securities. |
|---|
In order to prevent market manipulation, the SEC adopted Regulation M under the U.S. Exchange Act. Regulation M generally restricts the Company or any of its affiliates from buying Company stock, including as part of a share buyback program, in the open market during certain periods while a distribution, such as a public offering, is taking place. You should consult with the Company’s General Counsel, if you desire to make purchases of Company stock during any period that the Company is making conducting an offering or buying shares from the public.
| D. | Filing Requirements. |
|---|
- Schedule 13D and 13G. Section 13(d) of the Exchange Act requires the filing of a statement on Schedule 13D (or on Schedule 13G, in certain limited circumstances) by any person or group which acquires beneficial ownership of more than five percent of a class of equity securities registered under the Exchange Act. The threshold for reporting is met if the stock owned, when coupled with the amount of stock subject to options exercisable within 60 days, exceeds the five percent limit.
A report on Schedule 13D is required to be filed with the SEC and submitted to the Company within five business days after the reporting threshold is reached. If a material change occurs in the facts set forth in the Schedule 13D, such as an increase or decrease of one percent or more in the percentage of stock beneficially owned, an amendment disclosing the change must be filed within two business days. A decrease in beneficial ownership to five percent or less is a material change that must be reported, and such filing terminates the reporting obligation unless the person’s ownership subsequently exceeds five percent.
A limited category of persons (such as banks, broker-dealers and insurance companies) may file on Schedule 13G, which is a much abbreviated version of Schedule 13D, as long as the securities were acquired in the ordinary course of business and not with the purpose or effect of changing or influencing the control of the issuer. A report on Schedule 13G is required to be filed with the SEC and submitted to the Company within 45 days after the end of the calendar year in which the reporting threshold is reached.
A person is deemed the beneficial owner of securities for purposes of Section 13(d) if such person has or shares voting power (i.e., the power to vote or direct the voting of the securities) or dispositive power (i.e., the power to sell or direct the sale of the securities). A person filing a Schedule 13D or 13G may disclaim beneficial ownership of any securities attributed to him or her if he or she believes there is a reasonable basis for doing so.
Form 144. As described above under the discussion of Rule 144, an affiliate seller relying on Rule 144 must file a notice of proposed sale with the SEC at the time the order to sell is placed with the broker unless the amount to be sold during any three-month period neither exceeds 5,000 shares nor involves sale proceeds greater than $50,000.
6
Annex A
Overview of 10b5-1 Plans
Under Rule 10b5-1, large stockholders, directors, officers and other insiders who regularly possess material nonpublic information (MNPI) but who nonetheless wish to buy or sell stock may establish an affirmative defense to an illegal insider trading charge by adopting a written plan to buy or sell at a time when they are not in possession of MNPI. A 10b5-1 plan typically takes the form of a contract between the insider and his or her broker.
The plan must be entered into at a time when the insider has no MNPI about the company or its securities (even if no trades will occur until after the release of the MNPI). The plan must:
specify the amount, price (which may include a limit price) and specific dates of purchases or sales; or
include a formula or similar method for determining amount, price and date; or
give the broker the exclusive right to determine whether, how and when to make purchases and sales, as long as the broker does so without being aware of MNPI at the time the trades are made.
Under the first two alternatives, the 10b5-1 plan cannot give the broker any discretion as to trade dates. As a result, a plan that requests the broker to sell 1,000 shares per week would have to meet the requirements under the third alternative. On the other hand, under the second alternative, the date may be specified by indicating that trades should be made on any date on which the limit price is hit. The affirmative defense is only available if the trade is in fact made pursuant to the preset terms of the10b5-1 plan (unless the terms are revised at a time when the insider is not aware of any MNPI and could therefore enter into a new plan). Trades are deemed not to have been made pursuant to the plan if the insider later enters into or alters a corresponding or hedging transaction or position with respect to the securities covered by the plan (although hedging transactions could be part of the plan itself).
For any plan adopted or modified on or after February 27, 2023, the affirmative defense is only available if the following additional conditions are met:
| (1) | Directors and officers must have a cooling-off<br> period of 90-120 days^1^ after the adoption or modification of a 10b5-1 plan before<br> any trade pursuant to the plan takes place, and other traders must have such a cooling-off<br> period of 30 days. |
|---|---|
| (2) | Directors and officers must certify to the Company in writing (to be included as representations under<br>the 10b5-1 plan rather than a separate document) that they are not aware of MNPI and that they are adopting the plan in good faith and<br>not as part of a plan to evade the prohibition against illegal insider trading. |
| --- | --- |
| (3) | Anyone other than the companies themselves is restricted from using multiple overlapping plans, and Rule<br>10b5-1 would be available for only one “single-trade” plan during any 12-month period. A “single-trade” plan is<br>designed to effect the open-market purchase or sale of the total amount of securities as a single transaction. |
| --- | --- |
Guidelines for 10b5-1 Plans
When can a plan be adopted or amended? Because Rule 10b5-1 prohibits an insider from adopting or amending a plan while in possession of MNPI, allegations of insider trading despite the existence of a 10b5-1 plan are likely to focus on what was known at the time of plan adoption or amendment. It is recommended that companies permit an executive to adopt or amend a 10b5-1 plan only when the executive can otherwise buy or sell securities under the company’s insider trading policy, such as during an open window immediately after the announcement of quarterly earnings.
| ^1^ | The<br>cooling-off period for directors and officers lasts until the later of (1) 90 days after the adoption of the Rule 10b5-1 plan or (2)<br>two business days following the disclosure of financial results, for foreign private issuers, in a Form 20-F or Form 6-K that discloses<br>the issuer’s financial results (but in any event, the required cooling-off period is subject to a maximum of 120 days after adoption<br>of the plan). |
|---|
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***Should adoption of a plan be announced publicly?***For foreign private issuers,, there is no requirement to publicly disclose the adoption, amendment or termination of a 10b5-1 plan, although in some cases public announcement may be advisable due to the identity of the insider, the magnitude of the plan, or other special factors. That said, announcing the adoption of a 10b5-1 plan may be a useful way to head off future public relations issues, since announcing a plan’s adoption prepares the market and should help investors understand the reasons for insider sales when trades are later reported. If a company decides to announce the adoption of a 10b5-1 plan, we do not generally recommend disclosing plan details, other than, perhaps, the aggregate number of shares involved; this is to diminish the ability of market professionals to front-run the insider’s transactions. It is unusual to announce the suspension or termination of a plan.
What else should we consider when amendingor modifying a plan? As noted above, an insider may only modify or amend a 10b5-1 plan when he or she is not in possession of MNPI. Even if an insider is not in possession of MNPI at the time of amendment, a pattern of amending or modifying one’s plan raises the question of whether the insider is using the plan as a legitimate tool to diversify his or her risk exposure and monetize assets, or as a way to opportunistically step in and out of the market. Because Rule 10b5-1 provides an affirmative defense but not a safe harbor, insiders and their companies should be aware that the effectiveness of the affirmative defense could be diminished by a pattern of plan amendments and modifications.
Can a plan be terminated or suspended? Unlike amending a plan, a 10b5-1 plan may legally be terminated before its predetermined end date even though the insider is in possession of MNPI (although some brokers’ forms prohibit this as a contractual matter). Because plan sales shortly before the announcement of bad news can generate unwanted attention, an insider may decide to terminate a plan in the face of an impending negative announcement, even though as a technical matter the affirmative defense would be expected to cover the sales. On the other hand, terminating a selling plan before an impending positive announcement may raise the suspicion that the insider is using Rule 10b5-1 as a way to opportunistically time the market, thereby risking the likelihood that his or her future use of the affirmative defense will be successful.
It is generally suggested that plan terminations initiated by an insider take place during an open window, absent special circumstances and approval obtained through the pre-clearance procedure set forth in Section II.F.5 of this policy. It may also make sense for the general counsel to have the ability, but not the responsibility, to terminate the plan. Plans should also allow for mandatory suspension if legally required, for example due to Regulation M or tax reasons.
How long should a plan last? In order to minimize the need for early termination, the term of the plan should be carefully weighed at the outset. An optimal plan term will be long enough to distance the insider, and any current knowledge that he or she may have, from a particular trade but short enough that it will not require termination should the insider’s financial planning strategies change. A short “one-off” 10b5-1 plan can appear to be timed to take advantage of MNPI. On the other hand, the longer the plan term, the greater the likelihood that it will need to be modified or terminated. Most plans tend to have a term of six months to two years.
Should the company pre-clear or review anexecutive’s plan? It is generally recommended that the company pre-clear or review a proposed 10b5-1 plan, which may provide assurance that the plan complies with best practices. Certain companies disallow the third type of plan (one that gives the broker the right to determine whether, how and when to make purchases) in order to avoid the evidentiary difficulty associated with proving that the executive did not communicate with the broker with respect to trades under the plan. While this is not required, this is a prudent option to consider.
In addition to requiring a 10b-5 plan to be pre-approved by the Company, other limits that are sometimes considered are whether to set a maximum percentage of holdings that can be subject to a 10b5-1 plan, and rules for setting price floors.
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Annex B
Request for Approval to Trade in the Securitiesof PS International Group Ltd.
To: Chief Executive Officer / General Counsel / Chairperson of Audit Committee
| From: |
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| Print Name |
I hereby request approval for myself (or a member of my immediate family or household or a family member whose transactions regarding securities of PS International Group Ltd. are directed by me or are subject to my influence or control) to execute the following transaction relating to the securities of PS International Group Ltd.
Type of transaction (check one):
| ☐ | PURCHASE |
|---|---|
| ☐ | SALE |
| ☐ | EXERCISE OPTION (AND SELL SHARES) |
| ☐ | OTHER |
Securities involved in transaction: __________________________________
Number of securities: __________________________________________
Other (please explain): _________________________________________
Name of beneficial owner if other than yourself: __________________________________
Relationship of beneficial owner to yourself: _______________________________________
| Signature: | Date: |
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This Authorization is valid until the earlierof thirty (30) calendar days after the date of this Approval or until the commencement of a “blackout” period.
| Approved by: | |
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| Name: | |
| --- | --- |
| Date: | Time: |
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Exhibit 9.5
PS INTERNATIONAL GROUP LTD.
CODE OF BUSINESS CONDUCT AND ETHICS
I. PURPOSE
This Code of Business Conduct and Ethics (the “Code”) contains general guidelines for conducting the business of PS International Group Ltd., a Cayman Islands exempted company, and its subsidiaries and affiliates (collectively, the “Company”) consistent with the highest standards of business ethics, and is intended to qualify as a “code of ethics” within the meaning of Section 406 of the Sarbanes-Oxley Act of 2002 and the rules promulgated thereunder. To the extent this Code requires a higher standard than required by commercial practice or applicable laws, rules or regulations, the Company adheres to these higher standards.
This Code is designed to deter wrongdoing and to promote:
| ● | honest and ethical conduct, including the ethical handling of actual or apparent conflicts of interest between personal and professional relationships; |
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| ● | full, fair, accurate, timely and understandable disclosure in reports and documents that the Company files with, or submits to, the U.S. Securities and Exchange Commission (the “SEC”) and in other public communications made by the Company; |
| ● | compliance with applicable laws, rules and regulations; |
| ● | zero tolerance for bribes, kickbacks, or any form of corruption; |
| ● | prompt internal reporting of violations of the Code through accessible and confidential channels; and |
| ● | accountability for adherence to the Code. |
II. APPLICABILITY
This Code applies to all directors, officers, employees and consultants of the Company, whether they work for the Company on a full-time, part-time, consultative or temporary basis (each, an “employee” and collectively, the “employees”). Certain provisions of the Code apply specifically to our chief executive officer, chief financial officer, other chief officers, senior vice presidents, vice presidents, and any other persons who perform management functions that meet certain seniority levels of the Company (each, a “senior employee,” and collectively, the “senior employees”). Certain provisions of the Code apply to relevant third parties in assistance with the Company’s business.
The Board of Directors of the Company (the “Board”) has appointed the Company’s Chief Executive Officer, Hang Tat Gabriel Cha, as the Compliance Officer for the Company (the “ComplianceOfficer”). If you have any questions regarding the Code or would like to report any violation of the Code, please email the Compliance Officer at gabriel.chan@psi-groups.com.
This Code has been adopted by the Board and shall become effective (the “Effective Time”) upon the approval of the meeting of the Board held on July 24, 2025.
III. CONFLICTS OF INTEREST
Identifying Conflicts of Interest
A conflict of interest occurs when an employee’s private interest interferes, or appears to interfere, in any way with the interests of the Company as a whole. An employee should actively avoid any private interest that may impact such employee’s ability to act in the interests of the Company or that may make it difficult to perform the employee’s work objectively and effectively. In general, the following are considered conflicts of interest:
| ● | Competing Business. No employee may be employed by a business that competes with the Company or deprives it of any business. No employee may engage, or assist others (including family members) in engaging, any business activities that compete with the Company or deprive it of any business. An employee should notify the Company promptly if he/she knows that any of his or her family members are employed by or engaged in a competing business. |
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| ● | Corporate Opportunity. No employee may use corporate property, information or his/her position with the Company to secure a business opportunity that would otherwise be available to the Company. If an employee discovers a business opportunity that is in the Company’s line of business through the use of the Company’s property, information or position, the employee must first present the business opportunity to the Company before pursuing the opportunity in his/her individual capacity. |
| ● | Financial Interests. |
| --- | --- |
| (i) | No employee may have any financial interest (ownership or otherwise), either directly or indirectly through a spouse or other family member, in any other business or entity if such interest adversely affects the employee’s performance of duties or responsibilities to the Company, or requires the employee to devote time to it during such employee’s working hours at the Company; |
| --- | --- |
| (ii) | No employee may hold any ownership interest in a privately held company that is in competition with the Company; |
| (iii) | An employee may only hold up to 1% ownership interest in a publicly traded company that is in competition with the Company; provided that if the employee’s ownership interest in such publicly traded company increases to more than 1%, the employee must immediately report such ownership to the Compliance Officer; |
| (iv) | No employee may hold any ownership interest in a company that has a business relationship with the Company if such employee’s duties at the Company include managing or supervising the Company’s business relations with that company; and |
| (v) | Notwithstanding the other provisions of this Code, |
| (a) | a<br>director or any family member of such director (collectively, “Director Affiliates”) or a senior employee or any family<br>member of such senior employee (collectively, “Officer Affiliates”) may continue to hold his/her investment or other<br>financial interest in a business or entity (an “Interested Business”) that: |
| --- | --- |
(1) was made or obtained either (x) before the Company invested in or otherwise became interested in such business or entity; or (y) before the director or senior employee joined the Company (for the avoidance of doubt, regardless of whether the Company had or had not already invested in or otherwise become interested in such business or entity at the time the director or senior employee joined the Company); or
(2) may in the future be made or obtained by the director or senior employee, provided that at the time such investment or other financial interest is made or obtained, the Company has not yet invested in or otherwise become interested in such business or entity;
provided that such director or senior employee shall disclose such investment or other financial interest to the Board;
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| (b) | an interested director or senior employee shall refrain from participating in any discussion among senior employees of the Company relating to an Interested Business and shall not be involved in any proposed transaction between the Company and an Interested Business; and |
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| (c) | before any Director Affiliate or Officer Affiliate (i) invests, or otherwise acquires any equity or other financial interest, in a business or entity that is in competition with the Company; or (ii) enters into any transaction with the Company, the related director or senior employee shall obtain prior approval from the Audit Committee of the Board. |
| ● | Loans or Other Financial Transactions. No employee may obtain loans or guarantees of personal obligations from, or enter into any other personal financial transaction with, any company that is a material customer, supplier or competitor of the Company. This guideline does not prohibit arms-length transactions with recognized banks or other financial institutions. |
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| ● | Service on Boards and Committees. No employee may serve on a board of directors or trustees or on a committee of any entity (whether profit or not-for-profit) whose interests could reasonably be expected to conflict with those of the Company. Employees must obtain prior approval from the Board before accepting any such board or committee position. The Company may revisit its approval of any such position at any time to determine whether an employee’s service in such position is still appropriate. |
The above is in no way a complete list of situations where conflicts of interest may arise. The following questions might serve as a useful guide in assessing a potential conflict of interest situation not specifically addressed above:
| ● | Is the action to be taken legal? |
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| ● | Is it honest and fair? |
| ● | Is it in the best interests of the Company? |
Disclosure of Conflicts of Interest
The Company requires that employees fully disclose any situations that could reasonably be expected to give rise to a conflict of interest. If an employee suspects that he/she has a conflict of interest, or a situation that others could reasonably perceive as a conflict of interest, the employee must report it immediately to the Compliance Officer. Conflicts of interest may only be waived by the Board, or the appropriate committee of the Board, and will be promptly disclosed to the public to the extent required by law and applicable rules of the stock exchange where the Company’s ordinary shares representing its ordinary shares are listed and traded (the “Stock Exchange”).
Family Members and Work
The actions of family members outside the workplace may also give rise to conflicts of interest because they may influence an employee’s objectivity in making decisions on behalf of the Company. If a member of an employee’s family is interested in doing business with the Company, the criteria as to whether to enter into or continue the business relationship and the terms and conditions of the relationship must be no less favorable to the Company compared with those that would apply to an unrelated party seeking to do business with the Company under similar circumstances.
Employees should report any situation involving family members that could reasonably be expected to give rise to a conflict of interest to the Compliance Officer. For purposes of this Code, “family members” or “members of employee’s family” include an employee’s spouse, parents, children and siblings, whether by blood, marriage or adoption or anyone residing in such employee’s home.
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IV. GIFTS AND ENTERTAINMENT
The giving and receiving of appropriate gifts may be considered common business practice. Appropriate business gifts and entertainment are welcome courtesies designed to build relationships and understanding among business partners. However, gifts and entertainment should never compromise, or appear to compromise, an employee’s ability to make objective and fair business decisions.
It is the responsibility of employees to use good judgment in this area. As a general rule, employees may give or receive gifts or entertainment to or from customers or suppliers only if the gift or entertainment is in compliance with applicable laws, regulations and policies, insignificant in amount and not given in consideration or expectation of any action by the recipient. All gifts and entertainment expenses made on behalf of the Company must be properly accounted for on expense reports.
The Company encourages employees to submit gifts received to the Company. While it is not mandatory to submit small gifts, gifts of over US$150 must be submitted immediately to the human resources department of the Company.
An employee should contact the Compliance Officer if he/she has any questions regarding any gifts or entertainment expenses. Bribes and kickbacks are criminal acts, strictly prohibited by law. An employee must not offer, give, solicit or receive any form of bribe or kickback anywhere in the world.
V. ANTI-BRIBERY AND FCPA COMPLIANCE
The U.S. Foreign Corrupt Practices Act (“FCPA”) prohibits giving anything of value, directly or indirectly, to officials of foreign governments or foreign political candidates in order to obtain or retain business. A violation of FCPA does not only violate the Company’s policy but also constitute a civil or criminal offense under FCPA which the Company is subject to after the Effective Time. No employee shall give or authorize directly or indirectly any illegal payments to government officials of any country. While the FCPA does, in certain limited circumstances, allow nominal “facilitating payments” to be made, any such payment must be discussed with and approved by an employee’s supervisor in advance before it can be made.
No employee shall give or authorize directly or indirectly any improper payments to any other person or entity to secure any improper advantage for the company, nor shall any employee solicit any improper payment from any other person or entity in exchange for any improper advantage.
VI. PROTECTION AND USE OF COMPANY ASSETS
Employees should protect the Company’s assets and ensure their efficient use for legitimate business purposes only. Theft, carelessness and waste have a direct impact on the Company’s profitability and are strictly prohibited. Any use of the funds or assets of the Company, whether for personal gain or not, for any unlawful or improper purpose is strictly prohibited.
To ensure the protection and proper use of the Company’s assets, each employee should:
| ● | exercise reasonable care to prevent theft, damage or misuse of the Company’s assets; |
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| ● | promptly report any actual or suspected theft, damage or misuse of the Company’s assets; |
| ● | safeguard all electronic programs, data, communications and written materials from unauthorized access; and |
| ● | use the Company’s assets only for legitimate business purposes. |
Except as approved in advance by the Chief Executive Officer or Chief Financial Officer of the Company, the Company prohibits political contributions (directly or through trade associations) by any employee on behalf of the Company. Prohibited political contributions include:
| ● | any contributions of the Company’s funds or other assets for political purposes; |
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| ● | encouraging individual employees to make any such contribution; and |
| ● | reimbursing an employee for any political contribution. |
VII. INTELLECTUAL PROPERTY AND CONFIDENTIALITY
Employees should abide by the Company’s rules and policies in protecting the intellectual property and confidential information, including the following:
| ● | All inventions, creative works, computer software, and technical or trade secrets developed by an employee in the course of performing the employee’s duties or primarily through the use of the Company’s assets or resources while working at the Company shall be the property of the Company. |
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| ● | Employees should maintain the confidentiality of information entrusted to them by the Company or entities with which the Company has business relations, except when disclosure is authorized or legally mandated. Confidential information includes all non-public information that might be of use to competitors, or harmful to the company or its business associates, if disclosed. |
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| ● | The Company maintains a strict confidentiality policy. During an employee’s term of employment with the Company, the employee shall comply with any and all written or unwritten rules and policies concerning confidentiality and shall fulfill the duties and responsibilities concerning confidentiality applicable to the employee. |
| ● | In addition to fulfilling the responsibilities associated with his/her position in the Company, an employee shall not, without obtaining prior approval from the Company, disclose, announce or publish trade secrets or other confidential business information of the Company, nor shall an employee use such confidential information outside the course of his/her duties to the Company. |
| ● | Even outside the work environment, an employee must maintain vigilance and refrain from disclosing important information regarding the Company or its business, business associates or employees. |
| ● | An employee’s duty of confidentiality with respect to the confidential information of the Company survives the termination of such employee’s employment with the Company for any reason until such time as the Company discloses such information publicly or the information otherwise becomes available in the public sphere through no fault of the employee. |
| ● | Upon termination of employment, or at such time as the Company requests, an employee must return to the Company all of its property without exception, including all forms of medium containing confidential information, and may not retain duplicate materials. |
VIII. ACCURACY OF FINANCIAL REPORTS AND OTHERPUBLIC COMMUNICATIONS
Upon the Effective Time, the Company will be required to report its financial results and other material information about its business to the public and the SEC. It is the Company’s policy to promptly disclose accurate and complete information regarding its business, financial condition and results of operations. Employees must strictly comply with all applicable standards, laws, regulations and policies for accounting and financial reporting of transactions, estimates and forecasts. Inaccurate, incomplete or untimely reporting will not be tolerated and can severely damage the Company and result in legal liability.
Employees should be on guard for, and promptly report, any possibility of inaccurate or incomplete financial reporting. Particular attention should be paid to:
| ● | financial results that seem inconsistent with the performance of the underlying business; |
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| ● | transactions that do not seem to have an obvious business purpose; and |
| ● | requests to circumvent ordinary review and approval procedures. |
The Company’s senior financial officers and other employees working in the finance department have a special responsibility to ensure that all of the Company’s financial disclosures are full, fair, accurate, timely and understandable. Any practice or situation that might undermine this objective should be reported to the Compliance Officer.
Employees are prohibited from directly or indirectly taking any action to coerce, manipulate, mislead or fraudulently influence the Company’s independent auditors for the purpose of rendering the financial statements of the Company materially misleading. Prohibited actions include but are not limited to:
| ● | issuing or reissuing a report on the Company’s financial statements that is not warranted in the circumstances (due to material violations of U.S. GAAP, generally accepted auditing standards or other professional or regulatory standards); |
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| ● | not performing audit, review or other procedures required by generally accepted auditing standards or other professional standards; |
| ● | not withdrawing an issued report when withdrawal is warranted under the circumstances; or |
| ● | not communicating matters required to be communicated to the Company’s Audit Committee. |
IX. COMPANY RECORDS
Accurate and reliable records are crucial to the Company’s business and form the basis of its earnings statements, financial reports and other disclosures to the public. The Company’s records are a source of essential data that guides business decision-making and strategic planning. Company records include, but are not limited to, booking information, payroll, timecards, travel and expense reports, e-mails, accounting and financial data, measurement and performance records, electronic data files and all other records maintained in the ordinary course of business.
All Company records must be complete, accurate and reliable in all material respects. There is never an acceptable reason to make false or misleading entries. Undisclosed or unrecorded funds, payments or receipts are strictly prohibited. An employee is responsible for understanding and complying with the Company’s recordkeeping policy. An employee should contact the Compliance Officer if he/she has any questions regarding the recordkeeping policy.
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X. COMPLIANCE WITH LAWS AND REGULATIONS
Each employee has an obligation to comply with the laws of the cities, provinces, regions and countries in which the Company operates. This includes, without limitation, laws covering commercial bribery and kickbacks, patent, copyrights, trademarks and trade secrets, information privacy, insider trading, offering or receiving gratuities, employment harassment, environmental protection, occupational health and safety, false or misleading financial information, misuse of corporate assets and foreign currency exchange activities. Employees are expected to understand and comply with all laws, rules and regulations that apply to their positions at the Company. If any doubt exists about whether a course of action is lawful, the employee should seek advice immediately from the Compliance Officer.
XI. DISCRIMINATION AND HARASSMENT
The Company is firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on race, ethnicity, religion, gender, age, national origin or any other protected class. Any comment or conduct related to sexual harassment is also strictly forbidden. For further information, employees should consult the Compliance Officer.
XII. FAIR DEALING
Each employee should endeavor to deal fairly with the Company’s customers, suppliers, competitors and employees. No employee should take unfair advantage of anyone through manipulation, concealment, abuse of privileged information, misrepresentation of material facts, or any other unfair-dealing practice.
XIII. HEALTH AND SAFETY
The Company strives to provide employees with a safe and healthy work environment. Each employee has responsibility for maintaining a safe and healthy workplace for other employees by following environmental, safety and health rules and practices and reporting accidents, injuries and unsafe equipment, practices or conditions. Violence or threats of violence are not permitted.
Each employee is expected to perform his/her duty to the Company in a safe manner, not under the influence of alcohol, illegal drugs or other controlled substances. The use of illegal drugs or other controlled substances in the workplace is prohibited.
XIV. VIOLATIONS OF THE CODE
All employees have a duty to report any known or suspected violation of this Code, including any violation of laws, rules, regulations or policies that apply to the Company. Reporting a known or suspected violation of this Code by others will not be considered an act of disloyalty, but an action to safeguard the reputation and integrity of the Company and its employees.
If an employee knows of or suspects a violation of this Code, it is such employee’s responsibility to report it promptly, to his/her direct supervisor; to the Compliance Officer; or anonymously or confidentially, through the Company’s independent ethics and compliance hotline. Reports submitted via this channel, particularly those concerning accounting, internal controls, or auditing matters, will be sent directly to the Chairperson of the Audit Committee.
All questions and reports of known or suspected violations of this Code will be treated with sensitivity and discretion. The Company will protect the employee’s confidentiality to the extent possible, consistent with the law and the Company’s need to investigate the employee’s concern.
It is the Company’s policy that any employee who violates this Code will be subject to appropriate discipline, including termination of employment, based upon the facts and circumstances of each particular situation. An employee’s conduct, if it does not comply with the law or with this Code, can result in serious consequences for both the employee and the Company.
The Company strictly prohibits retaliation against an employee who, in good faith, seeks help or reports known or suspected violations. An employee inflicting reprisal or retaliation against another employee for reporting a known or suspected violation will be subject to disciplinary action, including termination of employment.
XV. WAIVERS OF THE CODE
Waivers of this Code will be granted on a case-by-case basis and only in extraordinary circumstances. Waivers of this Code may be made only by the Board, or the appropriate committee of the Board, and may be promptly disclosed to the public if so required by applicable laws and regulations and rules of the Stock Exchange.
XVI. CONCLUSION
This Code contains general guidelines for conducting the business of the Company consistent with the highest standards of business ethics. If employees have any questions about these guidelines, they should contact the Compliance Officer. The Company expects all employees to adhere to these standards. Each employee is separately responsible for his/her actions. Conduct that violates the law or this Code cannot be justified by claiming that it was ordered by a supervisor or someone in higher management positions. If an employee engages in conduct prohibited by the law or this Code, such employee will be deemed to have acted outside the scope of his/her employment. Such conduct will subject the employee to disciplinary action, including termination of employment.
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