Conocophillips DEFA14A, filed Apr 3, 2023
Conocophillips (COP)
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section
14(a) of the
Securities Exchange Act of 1934 (Amendment No. )
| ☑ | Filed by the Registrant | ☐ | Filed by a party other than the Registrant |
| CHECK THE APPROPRIATE BOX: | ||
| ☐ | Preliminary Proxy Statement | |
| ☐ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) | |
| ☐ | Definitive Proxy Statement | |
| ☑ | Definitive Additional Materials | |
| ☐ | Soliciting Material under §240.14a-12 | |
ConocoPhillips
(Name of Registrant as Specified In Its
Charter)
(Name of Person(s) Filing Proxy
Statement, if other than the Registrant)
| PAYMENT OF FILING FEE (CHECK ALL BOXES THAT APPLY): | ||
| ☑ | No fee required | |
| ☐ | Fee paid previously with preliminary materials | |
| ☐ | Fee computed on table in exhibit required by Item 25(b) per Exchange Act Rules 14a-6(i)(1) and 0-11 | |
| Your Vote Counts! | ||||
| CONOCOPHILLIPS | ||||
| 2023 Annual Meeting | ||||
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Vote by May 15, 2023 11:59 p.m. ET |
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16930 PARK ROW DR.
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V02655-P89908 |
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You invested in CONOCOPHILLIPS and it’s time to vote!
You have the right to vote on proposals being presented at the Annual Meeting. This is an important notice regarding the availability of proxy material for the Annual Meeting of Stockholders to be held on May 16, 2023.
Get informed before you vote
View the Notice and Proxy Statement and Annual Report online OR you can receive a free paper or email copy of the material(s) by requesting prior to May 2, 2023. If you would like to request a copy of the material(s) for this and/or future stockholder meetings, you may (1) visit www.ProxyVote.com, (2) call 1-800-579-1639 or (3) send an email to sendmaterial@proxyvote.com. If sending an email, please include your control number (indicated below) in the subject line. Unless requested, you will not otherwise receive a paper or email copy.
Shareholder Meeting Registration:
To vote and/or register to attend the meeting, go to the “Attend a Meeting” link at www.proxyvote.com.
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For complete information and to vote, visit www.ProxyVote.com | |
| Control # |  | |
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Smartphone users
Point your camera here and |
Vote in Person at the Meeting*
May 16, 2023
The Hyatt Regency Houston West
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| *An admission ticket is required if you plan to attend the Annual Meeting in person. To obtain an admission ticket, go to www.ProxyVote.com, select “Attend a Meeting” and follow the instructions provided. The deadline to register for the Annual Meeting and obtain an admission ticket is 5:00 p.m. Central Time on May 10, 2023. Please check the meeting materials for additional special requirements for meeting attendance. At the meeting, you will need to request a ballot to vote these shares. |
| Vote at www.ProxyVote.com |
|
THIS IS NOT A VOTABLE BALLOT
This is an overview of the proposals being presented at the upcoming stockholder meeting. Please follow the instructions on the reverse side to vote these important matters. |
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| Voting Items | Board Recommends | |||||||
| 1. | ELECTION OF DIRECTORS | |||||||
| Nominees: | ||||||||
| 1a. | Dennis V. Arriola |  For | ||||||
| 1b. | Jody Freeman | For | ||||||
| 1c. | Gay Huey Evans | For | ||||||
| 1d. | Jeffrey A. Joerres | For | ||||||
| 1e. | Ryan M. Lance | For | ||||||
| 1f. | Timothy A. Leach | For | ||||||
| 1g. | William H. McRaven | For | ||||||
| 1h. | Sharmila Mulligan | For | ||||||
| 1i. | Eric D. Mullins | For | ||||||
| 1j. | Arjun N. Murti | For | ||||||
| 1k. | Robert A. Niblock | For | ||||||
| 1l. | David T. Seaton | For | ||||||
| 1m. | R.A. Walker | For | ||||||
| 2. | Proposal to ratify appointment of Ernst & Young LLP as ConocoPhillips’ independent registered public accounting firm for 2023. | For | ||||||
| 3. | Advisory Approval of Executive Compensation. | For | ||||||
| 4. | Advisory Vote on Frequency of Advisory Vote on Executive Compensation. | None | ||||||
| 5. | Adoption of Amended and Restated Certificate of Incorporation on Right to Call Special Meeting. | For | ||||||
| 6. | Approval of 2023 Omnibus Stock and Performance Incentive Plan of ConocoPhillips. | For | ||||||
| 7. | Independent Board Chairman. |  Against | ||||||
| 8. | Share Retention Until Retirement. | Against | ||||||
| 9. | Report on Tax Payments. | Against | ||||||
| 10. | Report on Lobbying Activities. | Against | ||||||
| 11. | In its discretion, upon such other matters that may properly come before the meeting or any adjournment or adjournments thereof. | |||||||
| Prefer to receive an email instead? While voting on www.ProxyVote.com, be sure to click “Sign up for E-delivery”. | ||||||||
| V02656-P89908 | ||||||||
| McLane, Charlotte G (LDZX) | |
| From: | SPECIMEN <id@proxyvote.com> |
| Sent: | Monday, March 20, 2023 7:50 PM |
| To: | Krause, Dominique |
| Subject: | #COP23PHIL# CONOCOPHILLIPS Annual Meeting %P89908_0_0123456789012345_0000001% |
| EXTERNAL EMAIL |
 |
| Be the vote that counts. |
 |
CONOCOPHILLIPS
2023 Annual Meeting
May 16, 2023
1
| VOTE NOW |
| Why Should I Vote? |
| As an investor in this security, you have the right to vote on important matters. This is your opportunity to make a direct impact on your investment. Your vote counts! |
| Ways to Vote | |
 |
 |
| ProxyVote | 800.690.6903 |
Important Information
For holders as of March 20, 2023
| Vote Common Shares by: May 15, 2023 | Control Number: 0123456789012345 |
The 2023 Annual Meeting of Stockholders of ConocoPhillips will be held on May 16, 2023 at 9:00 a.m. Central Time at the Hyatt Regency Houston West, 13210 Katy Freeway, Houston, Texas.
Our records indicate that either (i) you have elected to receive electronic copies of the annual meeting materials OR (ii) you are an employee stockholder to whom we may provide electronic copies of such materials. We are, therefore, pleased to provide you with these materials as well as an opportunity to vote your proxy electronically. Electronic voting is fast and simple and saves our Company money by reducing mailing and vote tabulation expenses. You can view these materials and enter your voting instructions by clicking on the link to the voting website above. You must enter your CONTROL NUMBER to vote.
CONTROL NUMBER: 0123456789012345
2
You can enter your voting instructions and view the stockholder material at the following Internet site. If your browser supports secure transactions you will be automatically directed to a secure site.
https://www.proxyvote.com
Please note that your CONTROL NUMBER may cover shares of ConocoPhillips stock that you may own directly in registered form or through an employee plan. For most stockholders, internet voting through the voting website will be accepted until 11:59 p.m. (ET) on May 15, 2023.
If you would like to receive hard copies of the annual meeting materials, please call 1-918-661-3700. This message and any attachments are intended only for the use of the addressee and may contain information that is privileged and confidential. If the reader of the message is not the intended recipient or an authorized representative of the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by e-mail and delete the message and any attachments from your system.
This email represents the following share(s):
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS ESPP | 123,456,789,012.00000 |
| CONOCOPHILLIPS COMMON | 123,456,789,012.00000 |
| View documents: |
| Annual Report | Notice of Meeting and Proxy Statement | |
 |
© 2023 Broadridge Financial Solutions
Inc. Email Settings | Terms and Conditions | Privacy Statement |
3
| McLane, Charlotte G (LDZX) | |
| From: | SPECIMEN <id@proxyvote.com> |
| Sent: | Monday, March 20, 2023 7:51 PM |
| To: | Krause, Dominique |
| Subject: | #COP23ACT# CONOCOPHILLIPS Annual Meeting %Z84613_0_0123456789012345_0000001% |
| EXTERNAL EMAIL |
|
| Be the vote that counts. |
|
CONOCOPHILLIPS
2023 Annual Meeting
May 16, 2023
1
| VOTE NOW |
| Why Should I Vote? |
| As an investor in this security, you have the right to vote on important matters. This is your opportunity to make a direct impact on your investment. Your vote counts! |
| Ways to Vote | |
| |
|
| ProxyVote | 800.690.6903 |
Important Information
For holders as of March 20, 2023
Control Number: 0123456789012345
| Vote Plan Shares by: May 11, 2023 |
The email below contains a control number which will allow you to act as a fiduciary and direct voting for unvoted shares of ConocoPhillips stock held in the ConocoPhillips Savings Plan.
The 2023 Annual Meeting of Stockholders of ConocoPhillips will be held on May 16, 2023 at 9:00 a.m. Central Time at the Hyatt Regency Houston West, 13210 Katy Freeway, Houston, Texas.
We are providing you, as an employee stockholder of our Company, with electronic copies of the Annual Meeting materials and an opportunity to vote your proxy electronically. Electronic voting is fast and simple and reduces mailing and vote tabulation expenses. You can view these materials and enter your voting instructions by clicking on the link to the voting website below. You must enter your CONTROL NUMBER to vote.
2
Notice of Fiduciary Vote — As an active employee participating in the Savings Plan you may (and by voting using the control number below, you will) direct Fidelity Management Trust Company, the Trustee of the Savings Plan, to vote a pro rata portion of all shares of stock representing the interests of Savings Plan participants who fail to give voting direction to the Trustee for the May 16, 2023 Annual Meeting of Stockholders. By electing to direct the Trustee's vote of shares which do not represent your interest in the Savings Plan, you become a fiduciary of the Savings Plan for voting such shares and you must act in the best interest of all participants of the Savings Plan. Fiduciary duties are described further in the Savings Plan Summary Plan Description.
Depending on your participation in various ConocoPhillips benefit and equity compensation plans, you may receive more than one email with voting instructions. In order to vote all shares held in each of the benefit plans in which you participate, or in your personal account, you should follow the instructions contained in each communication.
CONTROL NUMBER: 0123456789012345
You can enter your voting instructions and view the stockholder material at the following Internet site. If your browser supports secure transactions you will be automatically directed to a secure site.
https://www.proxyvote.com
Please note that your CONTROL NUMBER may cover shares of ConocoPhillips stock that you may own directly in registered form or through an employee plan. Internet voting through the voting website will be accepted until 11:59 p.m. (ET) on May 11, 2023.
If you would like to receive hard copies of the Annual Meeting materials, please call 1-918-661-3700. This message and any attachments are intended only for the use of the addressee and may contain information that is privileged and confidential. If the reader of the message is not the intended recipient or an authorized representative of the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by email and delete the message and any attachments from your system.
This email represents the following share(s):
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS - LEVERAGED - ACTIVE | 123,456,789,012.00000 |
| CONOCOPHILLIPS - STOCK FUND - ACTIVE | 123,456,789,012.00000 |
3
| View documents: |
| Annual Report | Notice of Meeting and Proxy Statement | |
| |
©
2023 Broadridge Financial Solutions Inc. P.O. Box 1310, Brentwood, NY 11717 ProxyVote and Broadridge are trademarks of Broadridge Financial Solutions Inc. CUSIP is a registered trademark of the American Bankers Association. All other registered marks belong to their respective owners. |
| Email Settings | Terms and Conditions | Privacy Statement |
4
| McLane, Charlotte G (LDZX) | |
| From: | SPECIMEN <id@proxyvote.com> |
| Sent: | Monday, March 20, 2023 7:53 PM |
| To: | Krause, Dominique |
| Subject: | #COP23NON# CONOCOPHILLIPS Annual Meeting %Z84616_0_0123456789012345_0000001% |
| EXTERNAL EMAIL |
|
| Be the vote that counts. |
|
CONOCOPHILLIPS
2023 Annual Meeting
May 16, 2023
1
| VOTE NOW |
| Why Should I Vote? |
| As an investor in this security, you have the right to vote on important matters. This is your opportunity to make a direct impact on your investment. Your vote counts! |
| Ways to Vote | |
| |
|
| ProxyVote | 800.690.6903 |
Important Information
For holders as of March 20, 2023
Control Number: 0123456789012345
| Vote Plan Shares by: May 11, 2023 |
This email contains a control number which will allow you to direct voting for shares of ConocoPhillips stock in the ConocoPhillips Savings Plan.
The 2023 Annual Meeting of Stockholders of ConocoPhillips will be held on May 16, 2023 at 9:00 a.m. Central Time at the Hyatt Regency Houston West, 13210 Katy Freeway, Houston, Texas.
As a participant in the Savings Plan, you may direct Fidelity Management Trust Company, the Trustee of the Savings Plan, to vote the shares of ConocoPhillips Common Stock representing your interest as of March 20, 2023, the record date for the 2023 Annual Meeting of Stockholders. We are providing you, as an employee stockholder of our Company, with electronic copies of the Annual Meeting materials and an opportunity to vote your proxy electronically. Electronic voting is fast and simple and reduces mailing and vote tabulation expenses. You can view these materials and enter your voting instructions by clicking on the link to the voting website below. You must enter your CONTROL NUMBER to vote.
2
Depending on your participation in various ConocoPhillips benefit and equity compensation plans, you may receive more than one email with voting instructions. In order to vote all shares held in each of the benefit plans in which you participate, or in your personal account, you should follow the instructions contained in each communication.
CONTROL NUMBER: 0123456789012345
You can enter your voting instructions and view the stockholder material at the following Internet site. If your browser supports secure transactions you will be automatically directed to a secure site.
https://www.proxyvote.com
Please note that your CONTROL NUMBER may cover shares of ConocoPhillips stock that you may own directly in registered form or through an employee plan. Internet voting through the voting website will be accepted until 11:59 p.m. (ET) on May 11, 2023.
If you would like to receive hard copies of the Annual Meeting materials, please call 1-918-661-3700. This message and any attachments are intended only for the use of the addressee and may contain information that is privileged and confidential. If the reader of the message is not the intended recipient or an authorized representative of the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by email and delete the message and any attachments from your system.
This email represents the following share(s):
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS | 123,456,789,012.00000 |
| CONOCOPHILLIPS - LEVERAGED - INACTIVE | 123,456,789,012.00000 |
| CONOCOPHILLIPS - STOCK FUND - INACTIVE | 123,456,789,012.00000 |
| View documents: |
| Annual Report | Notice of Meeting and Proxy Statement | |
3
| |
©
2023 Broadridge Financial Solutions Inc. P.O. Box 1310, Brentwood, NY 11717 ProxyVote and Broadridge are trademarks of Broadridge Financial Solutions Inc. CUSIP is a registered trademark of the American Bankers Association. All other registered marks belong to their respective owners. |
| Email Settings | Terms and Conditions | Privacy Statement |
4
| McLane, Charlotte G (LDZX) | |
| From: | SPECIMEN <id@proxyvote.com> |
| Sent: | Monday, March 06, 2023 5:13 PM |
| To: | Krause, Dominique |
| Subject: | #COP23INT# CONOCOPHILLIPS Annual Meeting %Z84615_0_0123456789012345_0000001% |
| EXTERNAL EMAIL |
|
| Be the vote that counts. |
|
CONOCOPHILLIPS
2023 Annual Meeting
May 16, 2023
1
| VOTE NOW |
| Why Should I Vote? |
| As an investor in this security, you have the right to vote on important matters. This is your opportunity to make a direct impact on your investment. Your vote counts! |
| Ways to Vote | |
| |
|
| ProxyVote | 800.690.6903 |
Important Information
For holders as of March 20, 2023
Control Number: 0123456789012345
| Vote Plan Shares by: May 9, 2023 |
The 2023 Annual Meeting of Stockholders of ConocoPhillips will be held on May 16, 2023 at 9:00 a.m. Central Time at the Hyatt Regency Houston West, 13210 Katy Freeway, Houston, Texas.
Our records indicate that either (i) you have elected to receive electronic copies of the Annual Meeting materials OR (ii) you are an employee stockholder to whom we may provide electronic copies of such materials. We are, therefore, pleased to provide you with these materials as well as an opportunity to vote your proxy electronically. Electronic voting is fast and simple and saves our Company money by reducing mailing and vote tabulation expenses. You can view these materials and enter your voting instructions by clicking on the link to the voting website below. You must enter your CONTROL NUMBER to vote.
CONTROL NUMBER: 0123456789012345
2
You can enter your voting instructions and view the stockholder material at the following Internet site. If your browser supports secure transactions you will be automatically directed to a secure site.
https://www.proxyvote.com
Voting will be accepted until 11:59 p.m. (ET) on May 9, 2023.
If you would like to receive hard copies of the Annual Meeting materials, please call 1-918-661-3700. This message and any attachments are intended only for the use of the addressee and may contain information that is privileged and confidential. If the reader of the message is not the intended recipient or an authorized representative of the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by email and delete the message and any attachments from your system.
This email represents the following share(s):
| *** PRINT OPTIONS NOT SET FOR SUMMARY!!! | 123,456,789,012.00000 |
| *** PRINT OPTIONS NOT SET FOR SUMMARY!!! | 123,456,789,012.00000 |
| *** PRINT OPTIONS NOT SET FOR SUMMARY!!! | 123,456,789,012.00000 |
| *** PRINT OPTIONS NOT SET FOR SUMMARY!!! | 123,456,789,012.00000 |
| *** PRINT OPTIONS NOT SET FOR SUMMARY!!! | 123,456,789,012.00000 |
| *** PRINT OPTIONS NOT SET FOR SUMMARY!!! | 123,456,789,012.00000 |
| *** PRINT OPTIONS NOT SET FOR SUMMARY!!! | 123,456,789,012.00000 |
| *** PRINT OPTIONS NOT SET FOR SUMMARY!!! | 123,456,789,012.00000 |
| *** PRINT OPTIONS NOT SET FOR SUMMARY!!! | 123,456,789,012.00000 |
| *** PRINT OPTIONS NOT SET FOR SUMMARY!!! | 123,456,789,012.00000 |
| View documents: |
| Annual Report | Notice of Meeting and Proxy Statement | |
| |
©
2023 Broadridge Financial Solutions Inc. P.O. Box 1310, Brentwood, NY 11717 ProxyVote and Broadridge are trademarks of Broadridge Financial Solutions Inc. CUSIP is a registered trademark of the American Bankers Association. All other registered marks belong to their respective owners. |
| Email Settings | Terms and Conditions | Privacy Statement |
3